Supervisory Legal Assistant (Office Automation)

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement.

Duties

If selected for this position, you will join a well-respected team that is responsible for a full range of legal assistant duties. As a first level Supervisory Legal Assistant (Office Automation), you will serve as a supervisor of subordinate staff assigned to Asset Forfeiture and Discovery in the Los Angeles Office of the United States Attorney's Office for the Central District of California. Typical work assignments will include: Provide administrative and technical supervision to support staff who provide technical and legal assistant services to one or more Assistant United States Attorneys (AUSAs). Develop and train all new legal assistants and clerical staff assigned. Revise work schedules related to recovery of restitution, fines, penalties to meet changes in workload considering factors such as constantly changing deadlines, case priority, availability of staff, and processing time requirements. Create and provide verbal and/or written instructional guidelines for the performance of tasks in the division. Advise employees of their performance requirements of their position, complete mid year progress review reports, and prepare annual performance evaluations. Participate in hiring applicants, recommend promotions, reassignments, awards, step increases, disciplinary actions and resolve grievances that can be resolved at the supervisory level. Provide a variety of direct legal support assistance service to AUSA staff to include preparing and processing a variety of complex legal clerical work related to asset forfeiture. Produce a variety of written documents and materials using a wide range of office software applications. Acts as document manager for floor, maintaining storage room(s) and file cabinets. Answer technical questions. Review, accepts, amends or rejects work for which quality standards may not yet have been established. Oversees attendance and leave, approves sick leave and coordinates annual leave and vacation schedules. Advises disciplinary, performance or leave abuse problems to the Chief of Criminal Division. Makes changes in the assignment of personnel and/or functions to improve productivity in debt collection and related activities. Responsibilities will increase and assignments will become more complex as your training and experience progress.

Qualifications

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) GS-9: To be eligible at the GS-9 level, you must have at least one full year of specialized experience equivalent to the GS-8 level in Federal service. Specialized Experience: One full year of specialized experience equivalent to the GS-8 level. Specialized experience is defined as performing the following types of duties: planning work schedules; distributing work and expeditious handling priority work; recommending administrative and technical procedures and reviewing for accuracy the work of subordinates with respect to various complex legal clerical documents, such as, indictments, criminal complaints, warrants, applications, affidavits, subpoenas and recovery of restitution, fines, and penalties.