Supervisory Management and Program Analyst (Temporary Opportunity Promotion/Reassignment)

Summary

The Supervisory Management & Program Analyst position serves as a Space & Property Section Supervisor and has a critical role and responsibility for the overall direction and operations of a Space & Property Section to include the management of all facilities, property and space activities as well as the supervision of staff in either ABI-241, ABI-242, or ABI-243. Although a selection may be made in ABI-241, ABI-242, or ABI-243, it will be made for ABI-243.

Duties

Manages, develops and implements space management policies and procedures in accordance with federal regulations and agency standards; Monitors, coordinates and reacts to day-to-day property and facilities management issues; Continuously evaluates and recommends new technologies and tools to improve space management processes; Trains and educates staff on space management policies and procedures, promoting a culture of resource efficiency and optimization. Conducts regular audits and assessments of office and storage spaces to identify inefficiencies and make recommendations for improvement to the Space & Property Branch Manager (AQS-240); Collaborates with other management officials and AVS staff to understand their space needs and develop plans to meet those needs while maximizing space utilization. Manages leases and contracts for office and storage spaces, negotiating terms and ensuring compliance with regulations; Coordinates and oversees office moves and relocations, ensuring minimal disruption to daily operations, if possible; Monitors and maintains accurate records of space usage, including floor plans, occupancy rates, and lease agreements. Conducts research and analysis to inform decision-making and identify potential cost savings opportunities; Communicates regularly with senior leadership and other management officials to provide updates on property/space management initiatives and identifies areas for improvement. Identifies, recommends and tracks needed construction, tenant alterations, furnishings, and other space and facilities service; Evaluates and monitors contract performance; Manages, reviews and accepts work performed to address building operations and construction project requirements. Assess, document, prioritize and respond to project issues. Participate in project meetings as a representative advisor to senior Court managers; Ensure space, property, construction compliance; Prepares progress reports and provides updates to appropriate judicial officers. Prepares and submits Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verifies RWA charges and authorize payment; Procures supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Prepares specifications, solicitations, and requests for quotes; Assesses requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds; Identifies and maintains a list of vendors; Negotiates for the best price; Responsible for reviewing, evaluating, verifying and processing invoices and payment requests; Reviews accounting records and reconciles accounts; Adheres to the FAA¿s policies and procedures on property and space management. Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensures the disposition of excess equipment and furnishings. Manages office moves, including coordinating with AIT for system requirements of equipment moves. Directs the work of subordinate employees for multiple organizational unit/project/programs within the Space & Property Branch (ABI-240). Managerial duties typically affect employees and managers in more than one organizational unit/project/programs and across multiple functions within ABI-240. Work includes complex projects/programs based on the objectives of the Office of Business Integration, Space & Property Branch, and frequently the FAA. Managerial duties include strategic planning; communicating the organization's vision and objectives; setting priorities; assigning tasks and responsibilities; monitoring and evaluating performance of organizational units and employees; coaching and developing staff and organizational capabilities; approving leave; and taking or approving corrective/disciplinary actions as appropriate.

Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-J, FG/GS 14. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized Experience is: Experience managing or leading the work activities related to facilities, space and/or property management that includes facilities management, project management or space planning. Experience with procurement activities and working with the GSA (General Services Administration) or a demonstrated familiarity with their procedures and regulations. Qualifications must be met by the closing date of this vacancy announcement.