Supervisory Medical Administration Officer (Asst Chief) NTE 120 days

Summary

Serves as a Supervisory Medical Administration Officer with a facility title of Assistant Chief, Health Administration Services (HAS). Temporary Promotion Not To Exceed 120 days

Duties

The duties of the Supervisory Medical Administration Officer (Deputy Chief) includes but is not limited to: Service Management 75% Performs duties involving supervision of staff administrative services, to include substantial line responsibility for establishing and implementing overall administrative policies and priorities in collaboration with the Chief. Work across multiple administrative service lines to assist the Chief in changing policies and priorities to ensure that patient care and medical record administration is executed in the most efficient manner possible. Maintains data related to budget and expenditure estimates. Advises appropriate staff on fund shortages, makes recommendations regarding funding or program adjustments, promotes cost consciousness, and identifies areas in which savings are possible. Administers programs concerning such matters as equal opportunity, merit promotion, labor-management relations, and position management. Assists with reassignment of personnel as required and has comprehensive knowledge of Medical Center operations to advise on personnel utilizations. Participates with other professional administrative services in serving as a member of numerous upper management committees. Assists the approving official on orders for supplies, services, and equipment for HAS. Supervisory Duties 25% Oversees the daily operation of the office/department, ensures that agency policies and priorities are being followed. Develops performance standards; and evaluates work performance of subordinates. Provides advice, counsel, and instruction to employees on both work and administrative matters. Recommends appointments, promotions, and reassignments to department positions. Work Schedule: Monday - Friday 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Administration Officer (Asst Chief) NTE 120 days/PD913970 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Travel that exceeds a 50-mile radius from the official station may qualify for travel reimbursement.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/05/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. INDIVIDUAL OCCUPATIONAL REQUIREMENTS There are no Individual Occupational Requirements for this series. GRADE DETERMINATION GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Specialized experiences must meet all of the following: Performing supervisory duties in Health Administration Service; Administering policies and or priorities for patient care and medical record administration; and Conducting array of qualitative and or quantitative analyses You will be rated on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is generally sedentary with walking required. Flexibility is required to accommodate events and activities occurring in other than normal duty hours such as health fairs where the incumbent may be required to attend. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.