Supervisory Program Analyst

Summary

The incumbent is responsible for performing technical, administrative, and professional work in association with the Deputy and Chief Hospital Housekeeping Officer that includes housekeeping, Integrated Pest Management, and Regulated Medical Waste, and services related to Environmental Management Services at the VA Portland Health Care System.

Duties

Duties and Responsibilities: The incumbent has authority over and is fully accountable for all aspects of the sanitation, Waste and Textile sections of EMS. The incumbent is directly responsible for planning, developing, implementing, monitoring, evaluating, and controlling program operations. Maintaining effective model for sanitation practices and procedures. The incumbent is responsible for training, counseling, disciplining, evaluating, and promoting the growth of employees in the program. the incumbent prepares, maintains, and monitors work plans for staff utilization. The incumbent directs supervisors on the need to revise work schedules, rules of conduct, and disciplinary procedures. In addition, the incumbent participates in setting performance standards for employees in the program. The incumbent plans and approves leave for subordinates, supervisors, and staff. Evaluates and issues performance appraisals. The incumbent works with in-house supervisors and housekeeping contractors to ensure quality assurance inspections are being completed on a daily/weekly basis. The incumbent interviews candidates for positions in the service and approves appointments, promotions or reassignments to such positions in the chief or Assistant chief's absence or when needed to fulfill the needs of the Service. Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and employees' capabilities. Develops performance standards and evaluates the work performance of subordinates. Gives employees advise, counsel, or instructions on work and administrative matters. The incumbent participates in establishing and maintaining the standards for healthcare delivery in this healthcare system through membership in various facility committees. The incumbent assists with the programs' planning, organizing, directing, evaluating, and management process, including setting qualitative and quantitative standards. The incumbent will determine long-range, intermediate, and short-range program goals and policies independently or jointly with higher management and/or the appropriate hospital committee(s). The incumbent develops new or revised technical or management guidance material for the medical center. Determines the needs for such material from information secured during facility inspections, analysis of environmental findings, review of technical publications, assessment of problems and technical materials; reviews and comments on publications that relate to or impact the operation and maintenance of the department's facilities. The incumbent resolves difficult and complex technical, project management, and organizational problems using innovative and original approaches. Develops and applies internal quality assurance program or maintains the existing program to include amendments and nationwide changes; conducts housekeeping management review and improvement inspections with higher-level leadership. Develops training for all supervisors using the Talent Management System, keeping abreast of new courses, updated training modules, and other training requirements required in person and uploaded into TMS. Work Schedule: Monday - Friday, 7:30am - 4:00pm, PST Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Analyst/PD21762A Relocation/Recruitment Incentives: Not authorized

Qualifications

To qualify for this position, applicants must meet time-in-grade and specialized experience requirements within 30 days of the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your specialized experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assisting with developing procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems to trace, track and monitor all external review processes. Assisting with preparing personnel documents for hiring, promotion, evaluation, disciplinary action, performance evaluation and competence assessment for all service line personnel. Assisting with tracking updates, reminding staff and other responsible parties of reports due, reports to management on open and closed items and makes recommendations for resolution of open items. Acting as the liaison with the human resources office concerning service line personnel-related matters. NOTE: Experience must be fully documented on your resume and must include job title, GS level (if a federal position), duties, month & year starting and ending dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 3 full years of progressively higher level graduate education leading to Ph.D. or equivalent doctoral degree or LL.M, if related. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. Transcripts required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 36 semester hours (2 years) of graduate level experience) is creditable. Note: If you select this option, a copy of your transcripts is required. Education cannot be credited without documentation. Transcripts required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.