Surgical Services Instrument and Equipment Coordinator: Full Time, Sterile Processing Department

Number of Positions In Requisition

1

 Job Details

The Surgical Services Instrument Coordinator is responsible for the coordination and management of surgical instrumentation, Loaner and equipment to support daily operation of the operating room and procedural areas. The coordinator oversees the current inventory both owned, consigned, and loaned instrument trays and equipment; manages Instrument and loaner tracking software to include troubleshooting, data entry, and staff education; and collaborating with Surgical Services and other unit leaders in the allocation and maintenance of instrumentation and equipment. Collaborate with Educator and Manager on Policies and Procedures related to Instruments and Loaners.

Job Description

• Summary
• The Surgical Services Instrument Coordinator is responsible for the coordination and management of surgical instrumentation, Loaner and equipment to support daily operation of the operating room and procedural areas. The coordinator oversees the current inventory both owned, consigned, and loaned instrument trays and equipment; manages Instrument and loaner tracking software to include troubleshooting, data entry, and staff education; and collaborating with Surgical Services and other unit leaders in the allocation and maintenance of instrumentation and equipment. Collaborate with Educator and Manager on Policies and Procedures related to Instruments and Loaners.

• Job Duties
• •Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.(Do not delete, move or over-write this statement)

Recognizes the patients, their family/designated care partner(s) in providing safe, compassionate and coordinated care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values.

Communicates with and supports the interprofessional team, patient, family and designated care partners.

Effective utilization, and maintenance, of the instrument and loaner tracking system including the management of tracking system software, EMR interfaces, and system build maintenance, count sheet creation and maintenance, customization of system reports to identify new instrumentation and tray par levels and tracking of equipment and instruments across the departments. Data collection, analysis, synthesis and presentation to Leadership to effect positive change

Responsible for management of the Loaner Instruments/Trays Program

Provide support and coordination regarding instrument management functions to include purchasing, inventory, repair and maintenance and tracking system maintenance

Coordinates instrument inventory and assists in ordering and maintaining pars

Collaborates with the OR staff to ensure sufficient instrumentation is availableMay provide operational support to the Perioperative Nursing Team Leaders when working directly within the OR by serving as the central point of contact between nursing and CSPS ensuring that timely information transfer between Sterile Processing/Case Cart and OR is maintained. The Coordinator working directly within the OR :Works closely with SPCC Clinical Operations, OR Nursing Team Supervisors, and Nursing Staff to evaluate daily unmet instrument and supply needs, sourcing alternative product or sterilization method when appropriate.Coordinates reprocessing plan with SPCC Supervisors, alerting them as surgical timeline shifts.Interprets daily needs list and shares reprocessing plan with appropriate nursing resources to minimize confusion and foster team building.Anticipates sterile instrument shortages by continually monitoring the OR schedule for changes, proactively alerting Nursing and SPCC Operations if product will be unavailable at time of scheduled use. Participates in Service Line update meetings; responsible for collecting and compiling documentation on incidents, providing project status updates, identifying opportunities for improvement in existing workflows, and other topics relevant to improving Service Line.Sterile item delivery, material management, and support other functions.Periodically and as requested, inspect sterile goods (single use and reusable) for expiration date and package integrity to ensure sterility.Responsible for operating -OR Sterilizers when clinically acceptable; facilitates delivery of packaged sterile goods when available.Assists with inventories as needed and initiates in-house or outside orders in accordance with PAR levels, whenever needed.Demonstrates knowledge of inventory control practices through stock rotation and removal of expired inventory.Participates in project planning and implementation by recommending inventory modifications which align with OR usage.Supports and supplements the case pick process as operationally necessary or as directed by leadership.

Performs other duties as assigned.

Participates in the onboarding process of new team members as appropriate per campus.

• Minimum Qualifications
• •High School Diploma/GED or equivalent required.

• •Specialized Diploma Graduate of a certified sterile processing technician training program.
• •2 years of sterile processing and/ or operating room experience including surgical tech experience

Less than 1 year Experience managing inventory, preferably surgical instrument inventory

Less than 1 year Experience with MS Office Applications

• •Less than 1 year Experience with Enterprise Software such as EMR, HIS, ORIS, SPIS
• •Patient-and Family-Centered Practice-Knowledge of how to convey respect and collaborate with each patient, family and/or designated care partner in care.

Cultural Awareness Knowledge of people with diverse backgrounds and the ability to convey respect and connect effectively.

Effective Communication Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Uses the language of partnership with patients and families, engaging them in their health and health care.

Inventory Management Knowledge of, and ability to develop and use, strategies, practices and tools for effectively managing local or distributed inventories of finished goods.

Medical Equipment Knowledge of the common types of equipment or devices used in the healthcare industry, and the ability to use these in patient care.

Decontamination Issues Knowledge of decontamination process for exposure to chemical and removal of visual microorganisms .

Infection Control Utilizes knowledge of patient safety and error prevention to impede the spread of infection and disease. Knowledge of industry Standards related to OR and Sterile Processing.

Accuracy and Attention to Detail Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy.

Teamwork Understanding of the necessity and value of teamwork, ability to work effectively as part of a team.

• •Operating Room Management Knowledge of and ability to apply appropriate policies, procedures and management methods to maximize operating room efficiency and productivity.
• •CIS - Certified Instrument Specialist - Healthcare Sterile Processing Association Within 1 Year

CRCST - Certified and Registered Central Service Technicians - Healthcare Sterile Processing Association

• Preferred Qualifications
• •Associate’s Degree (Administration/Healthcare)

• •Bachelor’s Degree (Administration/Healthcare)
• •Less than 1 year Experience conducting financial and statistical analyses

Less than 1 year Knowledge of Standards set by regulatory agencies to assure departmental compliance.

Less than 1 year Experience in using LEAN tools and methods

• Additional Qualifications
• •Ability to read and communicate in the English language.

• Physical Demands
• Lift and carry 40-50 lbs. Examples: Push/pull patients on bed, stretcher (requir