Talent Operations Associate

About the Role

We are looking for a proactive and detail-oriented Talent Operations Associate to manage and streamline our hiring operations at GoML.

You will play a key role in ensuring a smooth candidate experience, managing interview coordination, offer processing, preboarding, candidate engagement, and onboarding readiness.

You will also act as a bridge between the Talent Acquisition and HRBP teams, ensuring seamless coordination and a positive transition from candidate to employee.

What You'll Do

First 30 Days – Learn & Support

• •Understand GoML's hiring process, talent operations workflows, and internal stakeholders.
• •Get familiar with Keka ATS, HRMS, interview tools, and recruitment trackers.
• •Coordinate interviews, panel availability, candidate communication, and scheduling.
• •Ensure interview feedback is collected on time and updated in the ATS.
• •Support offer letter processing, approvals, and candidate documentation.
• •Initiate preboarding activities and track document submissions.
• •Connect regularly with offered candidates to keep them engaged until joining.
• •Understand the onboarding handover process between Talent Acquisition and HRBP.

First 60 Days – Own & Execute

• •Independently manage end-to-end interview scheduling and recruitment coordination.
• •Own offer processing, approval follow-ups, offer acceptance tracking, and joining confirmations.
• •Manage the complete preboarding process, including documentation, background verification coordination, and joining formalities.
• •Drive preboarding candidate engagement through regular check-ins, welcome communications, joining updates, and query resolution.
• •Track candidates serving notice periods, identify potential dropouts, and proactively flag joining risks.
• •Coordinate with HRBP, IT, and hiring managers to ensure everything is ready before Day 1.
• •Maintain accurate candidate data, recruitment trackers, offer records, and upcoming-joiner dashboards.
• •Support campus hiring drives, internship onboarding, and recruitment events.
• •Coordinate recruitment vendor invoices, employee referrals, and related operational activities.

First 90 Days – Improve & Optimize

• •Take complete ownership of day-to-day talent operations with minimal supervision.
• •Establish structured preboarding engagement touchpoints to improve candidate experience and joining conversion.
• •Ensure seamless handovers between Talent Acquisition and HRBP, with clear documentation and ownership.
• •Standardize interview coordination, offer processing, preboarding, and onboarding checklists.
• •Track key operational metrics, including interview turnaround time, offer processing time, offer acceptance, and joining conversion.
• •Identify operational bottlenecks and improve workflows through process enhancements and automation.
• •Maintain ATS/HRMS data accuracy and ensure timely operational reporting.
• •Gather candidate and new-joiner feedback to improve the overall hiring and onboarding experience.
• •Build scalable talent operations processes to support GoML's growing hiring needs.

What We're Looking For

• •1–2 years of experience in Talent Operations, Recruitment Coordination, or HR Operations.
• •Good understanding of recruitment processes, offer management, preboarding, and onboarding.
• •Hands-on experience with ATS/HRMS platforms; experience with Keka is a plus.
• •Strong communication, coordination, and stakeholder management skills.
• •Ability to manage multiple tasks, prioritize effectively, and follow up proactively.
• •Good working knowledge of Excel, Google Sheets, and recruitment reporting.
• •Strong attention to detail, documentation, and data accuracy.
• •Ability to handle confidential candidate and employee information responsibly.
• •A process-oriented mindset with strong ownership and problem-solving skills.
• •Experience in a startup or fast-paced technology environment is an advantage.

What Success Looks Like

• •Interviews, offers, and preboarding activities are completed on time.
• •Offered candidates remain engaged and informed throughout their notice period.
• •Candidate dropouts and last-minute joining challenges are proactively managed.
• •Every new joiner experiences a smooth, organized, and welcoming transition.
• •Talent Acquisition and HRBP have clear visibility into upcoming joiners and handover activities.
• •Recruitment records, trackers, and operational dashboards are accurate and up to date.
• •Talent operations run efficiently through clear processes, ownership, and continuous improvement.

Why Join GoML?

At GoML, you'll be part of a growing team building impactful AI solutions. You'll have the opportunity to take ownership, improve how we hire and onboard talent, and help create a seamless experience for every new team member.

If you enjoy working with people, bringing structure to processes, and making things happen, we'd love to hear from you!