Talent Operations Coordinator, R&D

We are an applied AI lab building end-to-end software agents.

We're the makers of Devin, the first AI software engineer.

Our team is extremely talent-dense. Among our founding team, we have world-class competitive programmers, former founders, and leaders from companies at the cutting edge of AI including Scale AI, Palantir, Cursor, Waymo, Tesla, Lunchclub, Modal, Google DeepMind, and Nuro.

Building Devin is just the first step—our hardest challenges still lie ahead. If you’re excited to solve some of the world’s biggest problems and build AI that can reason on real-world tasks, apply to join us.

About The Role

As Talent Operations Coordinator supporting R&D, you're the reason candidates leave every interaction feeling genuinely taken care of—and the person our researchers, engineers, and R&D leadership count on when they need something to just work. Part calendar guru, part host, part quiet fixer of whatever's about to go sideways, you make sure hiring never becomes the bottleneck.

The people you help bring on now will shape what Cognition's R&D team looks like for years. This role fits you if you get a kick out of solving logistics puzzles fast, don't mind things changing under you week to week, and actually enjoy the chaos of meeting new people all day.

Key Responsibilities

Talent Coordination for R&D

Run point on scheduling and interview logistics for the R&D team, juggling calendars, time zones, and last-minute changes so nobody's ever caught off guard

Greet and host candidates onsite, reading the room and adjusting so each person feels comfortable, whether they're a first-time interviewer or a seasoned researcher

Keep everyone in the loop. Candidates, interviewers, hiring managers with updates that are clear, timely, and never robotic

Work shoulder-to-shoulder with recruiters and hiring managers, flagging issues before they become problems and adjusting plans on the fly

Own our ATS data (Ashby) so the pipeline stays clean and nothing slips through

Operational Excellence

Poke at how the R&D team hires and runs meetings, and fix what's clunky before anyone has to ask

Pull together numbers on hiring pace, time to hire, and team growth for leadership

Help pull off team events, offsites, and research show-and-tells

Spot the cracks in the process early and build something more scalable before they turn into real problems

You May Be a Fit If

You've spent 2+ years doing recruiting coordination, recruiting ops, or talent ops somewhere fast and technical

You're the person who double-checks a calendar invite's time zone before it goes out, every time

A clunky process bugs you enough that you just go fix it—nobody has to ask

You genuinely care whether the interview went well for everyone involved: the candidate, the hiring manager, the interviewer squeezing this in between meetings

You can hold a dozen moving pieces at once without losing your cool

People trust you to follow through, every time, no reminders needed

You like people, all kinds of people, and it shows

You know how to keep sensitive information sensitive

Bonus points if you've supported a technical or research team before, or already know your way around Ashby

You're based in San Francisco or ready to be

Why Join Cognition

Real partnership with R&D and Talent leadership, not just admin support

A shot at scaling something from the ground floor

Plenty of room to grow the role as the R&D Talent team grows

Small, sharp team where your work is genuinely felt

Equal Opportunity

Cognition is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We are committed to providing reasonable accommodations for candidates with disabilities throughout the hiring process - please let us know if you need any.