Team Assistant

Work Location :

Tokyo, Japan

Hours:

40

Line of Business:

Administration

Pay Details:

We’re committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.

Job Description:

Job Responsibilities:

• •Provide day-to-day administrative support to the Tokyo office and business teams.
• •Coordinate domestic and international travel arrangements in accordance with Bank policies.
• •Schedule meetings, conference calls, client visits, and internal events.
• •Assist with calendar management and meeting logistics for designated stakeholders.
• •Prepare meeting materials, presentation decks, and supporting documentation as required.
• •Process expense claims and support invoice administration in accordance with internal policies.
• •Assist with office procurement activities, vendor coordination, and facilities-related requests.
• •Maintain filing systems, records, and administrative documentation to ensure accuracy and accessibility.
• •Support the coordination and execution of internal projects, team initiatives, and office activities.
• •Liaise with colleagues across Japan, Singapore, and other regional offices to facilitate administrative activities.
• •Provide Japanese-language support for internal communications and administrative activities where required.
• •Refer complex client, operational, or business-related matters to the appropriate stakeholders as required.

Job Requirements:

Experience in office administration, business support, or a similar role.

Ability to communicate effectively in both Japanese and English with local and regional colleagues.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Experience supporting client communications, operational processes, or business administration activities.

Ability to coordinate multiple activities involving internal stakeholders and external clients.

Strong attention to detail when handling client information, documentation, and reporting.

Highly organized, detail-oriented, and reliable.

Experience supporting an international or multinational organization is strongly preferred.

No prior banking or financial services experience required.

Who We Are

TD Securities is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.

• Our Total Rewards Package
• Our Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits, including medical coverage, paid time off, career development, and reward and recognition programs.

• Additional Information:
• We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

• Training & Onboarding
• We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

• Interview Process
• We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

If you require an accommodation for the recruitment / interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.