Technology Procurement Coordinator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role: Technology Procurement Coordinator

• Location : Sofia, Bulgaria
• Employment Type : Permanent

About Apex:

The Apex Group is a global financial services provider with 10,000 staff across 50+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do.

Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.

As APEX FUND SERVICES (BULGARIA) is expanding, we are opening an exciting new opportunity.

We are currently looking for suitable, motivated and team-oriented professional for the position of Technology Procurement Analyst.

Role Summary:

The role of the Technology Procurement Coordinator is to collect and review all internal technology purchasing requests and ensure that the required procurement procedure is applied in line with the Procurement Policy. The role will be responsible for verification of purchase requests against budget and processing of Purchase Orders (POs). The Technology Procurement Coordinator will interact with multiple internal departments and external suppliers. The role requires experience working with internal teams in multicultural environment, analytical mindset, and excellent communication skills. This role is part of the Global IT Business Management Office.

Key duties and responsibilities

Work closely with technology and business functions to define technology purchasing needs and requirements and provide guidance on purchasing process;

Partner closely with Technology Vendor Management team during the procurement process;

Coordinate with Procurement and Legal departments to ensure all vendor due diligence checks are completed and support vendor onboarding;

Process POs and invoices and work closely with Accounts Payable department;

Track technology procurement costs and ensure they are in line with financial goals;

Provide timely customer service to technology and business functions in relation to purchasing;

Support improvements in procurements efficiency and workflow;

Collect and analyse purchasing data, and generate reports, graphs and presentations as required;

Ensure compliance with company policies, procedures and regulatory standards.

Perform ad-hoc projects or tasks as required

Experience and Knowledge:

Bachelor's degree in Business Administration, Finance or other relevant fields;

3+ years of relevant experience;

Ability to establish strong cross-functional relationship and excellent communication with team members and partners;

Comfortable with written and verbal communication (English) at all levels;

Ability to take ownership of tasks while handling different priorities;

Strong problem solving, decision making, issue analysis and resolution skills.

Ability to work well in a fast-paced multicultural global work environment.

Proficient in MS Office products.Excellent time and workload management skills

Knowledge of procurement/vendor management best practices will be considered an advantage.

What you will get in return:

A high level of visibility within a large organization on an upwards trajectory;

Opportunity to work with a diverse, agile and global team;

Exposure to all aspects of the business and cross-jurisdiction;

The opportunity to innovate, bring discipline to brand activity and really make a difference;

A genuinely unique opportunity to be part of an expanding large global business;

Work for a fast developing and one of the world leading independent fund administrators;

Opportunities for professional development;

Positive and hospitable work environment;

A genuinely unique opportunity to be part of an expanding large global business.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

If you are looking to take that next step in your career and are ready to work for a high performing organization, alongside talented people who take pride in delivering great results, please submit your application (with your CV, cover letter and salary’s expectations) to careers.bulgaria@apexfs.com

Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.