Title Clerk

Description

Reports to: Controller or Office Manager

General Description

The Title Clerk is responsible for processing vehicle title applications, maintaining the titles for in-stock vehicles and purifying the title fee schedule.

Duties and Responsibilities:

• •Verify that funds have been collected and the correct lien holder paid off before processing title applications.
• •Check for accuracy In the application and complete any missing items.
• •Keep management and the sales department informed of all title regulations.
• •Maintain either a documentation manual or computer inquiry system to verify out-of-state titles.
• •Perform a monthly “title to vehicle” inventory check and report to management any missing titles and their status.
• •Purify the title fees schedule and provide management with a listing of any uncollected fees. Refund any excess fees according to management’s guidelines.
• •Provide periodic training sessions to F&I managers and sales personnel about title regulations and procedures. Issue written memo whenever regulations change.
• •Attend seminars held by local licensing bureaus and any available training meetings on title regulations.
• •Mail title work to customer in a timely manner
• •Collect all lien releases for trade titles
• •Obtain license plates for lease deals
• •Pay Illinois tax, title and license for all Illinois deals
• •Send out red folders to salesmen for deals that are missing items
• •Maintain logs for titles needed, lien releases needed and purchase titles needed
• •Make sure that all titles are filed away properly in the title books
• •Prepare and apply for duplicate titles when needed
• •Make sure the deal file is complete before delivering paperwork to the customer
• •Accomplish other tasks as required by management.

Requirements

Skills Required and Physical Demands:

• •Excellent math and verbal skills. These skills may be tested and evaluated.
• •At least one year of accounting or licensing agency experience.