Tokotū Whakahaere | Cluster Admin

Central Kid s - Tokotū Whakahaere | Cluster Administrator

Permanent | Full-time

At Central Kids , we believe every tamaiti deserves the opportunity to thrive. For over 70 years, we’ve supported tamariki, whānau and communities across the central North Island through high-quality, play-based early childhood education.

We are now seeking a highly organised and detail-focused Tokotū Whakahaere | Cluster Administrator to join us in a newly formed role designed to strengthen administrative practice across our services.

Mō te tūranga | About the role

This is a unique opportunity to be part of a pilot initiative, testing a new model of delivering high-quality, consistent administrative support across a cluster of kindergartens.

In this role, you will:

• •Support
• Ministry of Education (MoE) compliance and funding accuracy

Ensure audit-ready systems, records, and documentation

Strengthen consistency across administrative practices

Proactively identify risks and improve systems and processes

This role is critical in helping our services operate smoothly, so teams can focus on what matters most—tamariki.

What you’ll be doing

You will deliver end-to-end administrative support across multiple services, including:

Compliance & Funding

Preparing and submitting accurate MoE funding documentation

Monitoring compliance and addressing risks

Maintaining audit-ready records

Systems & Data Integrity

Managing Student Management System alerts and dashboards

Ensuring accurate data entry and system use

Supporting consistent use of organisational systems

Multi-Service Administration

Enrolments, attendance and roll management

Payroll timesheets and roster support

Financial administration (invoicing, receipting, reconciliations)

Electronic filing and general administration

Continuous Improvement

Identifying opportunities to improve systems and processes

Supporting standardisation across services

Contributing to capability development across administration teams

Ko wai koe | About you

You’ll thrive in a complex, fast-paced environment and take pride in delivering high-quality, accurate work.

We’re looking for someone with:

3+ years’ administration experience (ideally in a compliance-focused or regulated environment)

Strong systems and data management capability

Advanced Microsoft Office skills (particularly Excel)

Exceptional attention to detail and accuracy

Strong organisation and prioritisation skills

A proactive, adaptable and solution-focused approach

You’ll also bring a commitment to Te Tiriti o Waitangi and the ability to work effectively in a bicultural environment.

He aha mātou | Why Central Kids?

Our values guide everything we do:

Manaakitanga – We grow and support people

Kaitiakitanga – We nurture tamariki and the environment

Kotahitanga – We work together as one

Rangatiratanga – We lead with courage and integrity

Kia haumaru – We create safe and inclusive spaces

In this role, you’ll have the opportunity to:

Help shape and influence a new way of working

Work across diverse services and teams

Contribute to meaningful outcomes for tamariki and whānau

Be part of a purpose-driven organisation grounded in strong values

Tono mai | Apply now

If you’re passionate about systems excellence, high-quality administration, and making a difference for tamariki, we’d love to hear from you.

Applications close: Friday, 30 October 2026