Training Specialist

Summary

This Training Specialist position is in the Education Services at the Carl T. Hayden VAMC, Phoenix, AZ. The Training Specialist provides advice and assistance to management concerning determination of training needs, sources of needed training, plans to meet needs, design and presentation of training and evaluation of results. Develops local functionality, implementation and management of the Learning Management System Domain (LMS) program.

Duties

Major duties include, but are not limited to: Reviews and incorporates training mandates and guidelines from VHA (local, VISN and National), Joint Commission, OSHA and other accrediting body's mandates into education programs to meet the intent of the standards ensuring staff are provided adequate and appropriate training based on requirements and position. Interprets higher level policies, goals, regulations and statutes. Analyzes data, conducts studies, makes recommendations. Applies new methods to resolve complex or controversial issues/ problems. Participates in all phases of planning, implementing and administering a training program which is responsive to immediate and long-range needs and goals of the organization. Analyzes overall training program and validates local programming, training needs and budgeting. Coordinates a variety of contracted off-site training courses, on-site training courses, Learning Management (LMS) offering§ and staff -conducted training to meet program needs. Identifies training courses, disseminates course information to individuals, answers inquiries concerning the nature and purpose of available courses, explains eligibility requirements and procedures or application, maintains liaison with VACO and maintains documentation prescribed by higher and local authorities. Prepares, reviews, and/or monitors the organizations training budget, ensuring accurate and timely submission of budget plans and required financial reports. Reviews and monitors expenditures and obligations within the training budget. Prepares records and reports related to fiscal training resources, reviewing materials to ensure timely and appropriate payment. Monitors and reviews obligations and expenditures and prepares statistical information to support the management's overall training budget. Develops statistical data pertinent to the training program. Performs as resource person and technical authority for the facility's training coordinators. Monitors and tracks mentor trainee documentation of practical experience hours and certification status. Reports progress and status in meeting the Director's Performance measures to facility Director's Office. Provides guidance and assistance to supervisors and employees with information on the organization's policies, procedures, and guidelines where they are directly applicable to the situation in planning job-related career development programs and a variety of special training programs. Provides direction for the training and development aspects of medical center employment programs. Proposes new policies and practices or establishes methods to modify, adapt, and/or refine guidelines to resolve specific issues/problems. Advises supervisors and employees of available training courses. Advises supervisors and employees concerning regulations and procedures for training in government and non-government facilities. Answers questions of employees, supervisors and management based upon knowledge of regulations and policies and of similar situations and experiences. Coordinates and conducts surveys of training needs on an annual basis. Provides detailed guidance concerning survey procedures, training sources, available training courses, and course prerequisites for completing survey responses. Consolidates survey results in the training plan. Designs reports as required for individual, Care/Service Lines, and Medical Center Management; links education curriculum with Medical Center mission and strategic directives; ensures education requirements at facility are included in TMS system set up and management; and creates assignments of appropriate training to local users through the use of assignment profiles. Trains or ensures local TMS administrators, instructors, employees, staff, and supervisors are trained on TMS user interface and assists users with logging onto TMS to complete national mandatory training. Assists Service Lines with crea1ni g presentations for training, as well as in-service training, continuing education and other classes to be delivered on the intranet. Reviews. analyses, and evaluates training courses and programs to assess their quality and effectiveness. Maintains training course attendance records and ensures completion of training is properly recorded. Work Schedule: Monday - Friday, 7:30AM -4:00PM Virtual: This is not a virtual position. Position Description/PD#: Training Specialist/PD04464A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications

30 Day Hiring Model Cont... HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager. Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer. Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below: This position has an Individual Occupational Requirement that must be met: Education Undergraduate and Graduate Education: Major study -- education or a subject area related to the position to be filled. or Experience General Experience (for GS-5 positions): Experience that provided evidence of the ability to instruct students in the use of equipment, principles, or practices of the subject or occupation. This experience may have been gained as a teacher or instructor; in on-the-job supervision or instruction of subordinates or fellow workers; or in work involving application of the principles, practices, and techniques of the occupation or subject-matter field of the position to be filled. Specialized Experience (for positions above GS-5): Experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluat