Training Specialist-TMS Domain Manager

Summary

This position is located in the Education Learning Resources Service (ELRS) at the Martinsburg Department of Veteran Affairs in Martinsburg West Virginia. The service includes staff education, patient and family education, and academic affiliations. ELRS is responsible for policy development; assessment of staff, patient, volunteer, students and contractors education needs; management of staff learning records; and planning, implementing, and evaluating the VA Martinsburg Learinng Plan.

Duties

Incumbent serves as the primary point of contact for all things Talent Management System (TMS) related. Serves as contact expert, collaborating with the Designated Learning Officer (DLO)/Chief of Education and Designated Education Officer (DEO) to ensure that all education offerings are consistent with VA policy, meet education standards and mandates, are current and can be tracked within the database. Incumbent serves as facilitator for TMS instruction during New Employee Orientation, including delivery of face-to-face training, as well as web-based training. Duties Include but are not limited to: Responsible for managing in the TMS VHA courses and content, creating and managing complex VHA level automated assignments to user profiles. Manages reporting needs from the TMS by interpreting and documenting business requirements from VHA Senior Leadership, Program Offices and Veterans Information Service Networks (VISN). Networks and partners with key individuals from VISN/VHA/LEAD Program Offices to ensure that national training requirements and mandates are being managed through the TMS, providing guidance and support concerning VHA educational offerings, mandatory and required training and understanding of how to identify target audiences in the TMS. Provides guidance and oversight to group users into TMS domains that mirror the VHA organizational structure. The VHA TMS Domain structure is used for the purpose of managing and automating assignments of curricula, catalogs, competency profiles and reporting. Field Accreditation Service Agent in Place 20 Percent. Serves as Agent in Place for the facility. Incumbent is primary point of contact for accreditation of programs. Duties include: Collaborating with Service Chiefs to assess learning needs and develop accredited programs to meet those needs. Acts as a liaison between the Designated Learning Officer (DLO), facility/Veterans integrated Service Network (VISN) planning committee and ILEAD Accreditation Unit. Ensures Documentation is accurate, meeting accreditation standards. Collects and reviews all required documents for continuing education activities. Serves as a subject matter expert in guiding the planning committee on accreditation requirements when developing the educational activity, such as needs assessment, planning, implementation, and evaluation. Education Program Analysis 25 Percent Establishes statistical sampling techniques and accomplishes training/performance trend analysis reports for departments, facility leadership and Office of Inspector General. Works with subject matter to create assessment tools (online and paper-based) to measure participant success in achieving learning goals and objectives. Works with subject matter expert to analyze data and completion rates. Applies instructional design theories and best practices to analyze and recommend appropriate format and delivery mode for training programs and materials. Analyzes education program objectives and recommends revisions as necessary, updating learning needs based on the All Employee Survey and facility's learning needs assessment results. Collects and analyzes data to determine effective application of VHA education and training policies and procedures and soundness of organizational and cost procedural patterns. Other duties as assigned. Preferred Experience: Database Management, Analytics, and Program Accreditation. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday thru Friday 7:00am to 3:30pm Telework: Ad-Hoc Virtual: This is not a virtual position. Position Description/PD#: Training Specialist-TMS Domain Manager/PD240740 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7, for the GS-11 you must have served 52 weeks at the GS-9 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirements Education: Education: Undergraduate and Graduate Education: Major study -- education or a subject area related to the position to be filled OR, Specialized Experience: Experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s) Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results. Work in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis. GS-09 Requirement: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results. Working in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis OR, Education master's or equivalent graduate degree. OR, 2 full years of progressively higher level graduate education leading to such a degree. OR, LL.B. or J.D., if related GS-11 Requirement: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or re