Transaction Manager

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

JLL is a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we are committed to our purpose to shape the future of real estate for a better world.

Our core values of teamwork, ethics and excellence are fundamental to everything we do. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is central to who we are and where we are headed in the future.

Position Overview

We are seeking a detail-oriented and proactive Transaction Manager to join our Brokerage team managing a strategic global real estate account. This role is fundamental to managing a fast-growing, complex real estate portfolio spanning office, R&D, and life science properties across multiple markets and time zones. You will serve as a key operational and strategic partner, coordinating between client stakeholders, JLL teams (Brokerage, Lease Administration, Construction, and Project Delivery Services), and external partners (legal counsel, insurance analysts, and landlords).

The ideal candidate is highly organized, demonstrates deep understanding of real estate transaction cycles, manages high volumes of concurrent transactions with precision, and produces polished client-facing deliverables. This is a fast-paced, dynamic environment requiring strong communication skills, comfort navigating complex stakeholder relationships, and the ability to stay proactive across multiple time zones.

Key Responsibilities :

Transaction Coordination & Due Diligence

Coordinate between clients and third-parties (attorneys, insurance analysts, landlords, etc.) to ensure lease-related processes are completed timely and accurately

Manage critical transaction documents including Letters of Credit (LOC), insurance reviews, Purchase Orders (PO), billing, COI, NDAs, and brokerage agreements

Perform lease abstracting and review lease abstractions as part of comprehensive due diligence

Gather and evaluate economic, demographic, and real estate market data for input into analysis and client deliverables

Read and review real estate documents (leases, environmental and engineering reports, appraisals, etc.) and prepare abstract reports for clients

Portfolio Management & Documentation

Own and maintain the transaction management documentation including extensive file organization, verification, and client-ready presentation

Manage the lease administration platform and serve as technology champion for JLL software programs used in brokerage

Prepare and maintain portfolio-specific reporting including rebate tracking, commission reports, aging reports, employee headcount reports, pipeline reports, project timelines, and WIPs

Establish and enforce necessary transaction processes and procedures to ensure consistency and accuracy

Update sophisticated Excel-based analytical tools including macro-enabled financial models in coordination with the Financial Analyst

Meeting Management & Client Communication

Attend and actively participate in regular internal and external meetings

Ensure transaction documentation is accurate, updated, and client-ready prior to each meeting

Take detailed meeting notes and track action items through to completion

Schedule and coordinate meeting logistics across multiple time zones

Prepare and present business reviews to client and stakeholders

Share project updates and ensure follow-up items are actioned upon

Deal Pipeline & Commission Management

Manage deal pipeline including completion and signing of Project Assignment Forms (PAFs)

Brief local brokers on deal specifics and ensure required commission agreements are signed

Update and maintain Dealio and LOS systems accurately and timely

Send invoices and close deals in timely manner upon lease execution

Process rebates efficiently and accurately, verify splits, and ensure proper recording in systems

Client Deliverables & Strategic Support

Prepare client deliverables and presentations with high quality and polished presentation (SABR, market-specific strategy documents, annual roadmaps, playbooks)

Assist lead brokers with transaction tracking, management and reporting

Aid in real estate portfolio strategy and decision-making

Gather and evaluate client quantitative portfolio data, legal documents, and other material as part of project due diligence

Administrative & Operational Support

Manage complex scheduling across time zones and business units

Demonstrate expertise with Google Suite (Docs, Sheets, Slides, Meet) and Microsoft Suite

Partner with JLL peer groups across the country to ensure utilization of company-wide best practices

Perform any additional duties and tasks assigned

Required Qualifications

5+ years of commercial real estate transaction or leasing experience

Real estate brokerage or salesperson license

Deep understanding of real estate transaction cycles and deal closing procedures

Understanding of and commitment to client services with superior negotiation, leasing, and interpersonal skills

Excellent verbal and written communication abilities

Ability to build relationships and interact effectively with business partners and clients

Project management capabilities including multi-tasking, prioritization, deadline management, and ability to work both independently and on teams

Familiarity with multi-market leasing

Ability to perform in high-stakes, fast-paced environments

Strong Google Suite and Microsoft Suite skills

Proactive self-starter with ability to take on new challenges and work within diverse, collaborative teams

Ability to navigate complex personalities and stakeholder dynamics

Preferred Qualifications

Bachelor degree in Business, Finance, Real Estate, or related field

Strong AI fluency and adoption skills

Experience with lease administration platforms and real estate software systems

Familiarity with financial modeling and Excel macro-enabled tools

Experience managing tech company real estate portfolios or fast-growing accounts

If this job description resonates with you, we encourage you to apply even if you do not meet all the requirements. We are interested in getting to know you and what you bring to the table!

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

• 125,000.00 – 150,000.00 USD per year
• Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

• On-site –San Francisco, CA
• If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some