Transport Coordinator - Maternity Cover

Role Outline

Origin Fertilisers is the premier supplier of Fertiliser products to the agricultural market in the UK. Operating from 11 geographically diverse locations providing maximum coverage of the UK for our customers. Origin prides itself on the customer service that it offers, with our Sales Support and Transport functions aiming to ensure 100% customer satisfaction. The role is based at our Great Yarmouth site.

Responsibilities

Reporting into the National Transport Manager, and the Site Manager, you will be expected to:

Communicate on the telephone with Customers and Hauliers in a polite and courteous manner

Organise and allocate “Delivered” orders to Haulage contractors in the most cost effective and efficient manner, ensuring that deliveries are made in accordance with our customers and business’s requirements

Work with the site manager using forward planning to ensure that daily despatch tonnages are achieved and maintained effectively and efficiently

Maintain regular contact with hauliers to resolve any issues, identify opportunities, improving service levels and efficiency’s

Comply with legislation and industry codes in relation to hazardous substances and all other requirements

Monitor haulage costs in conjunction with the National Transport Manager and Transport co-ordinator Team Leader making comparisons of rates achieved locally and nationally

Ensure there are adequate numbers of haulage contractors to deliver and maintain site despatches

Ensure the national haulier database is maintained with accurate and up to date information

Chasing delivered orders to ensure product is delivered from site within the agreed time period

Update and maintain the national chasers system to ensure that all issues in relation to “delivered” orders are recorded

Update and maintain non-delivery reasons

Ensure goods are received and despatched accurately according to company procedures and protocols

Ensure accurate information is produced for Ship discharges (Site Dependant)

Ensure that all bookings are executed on a daily basis by regularly communicating with haulage companies, where booked loads have not been collected

Accurately confirm pick lists, following the return of the loading docket (pick list).

Assist with the despatch desk, ensuring Site Rules and requirements are provided to visiting haulage contractors.

Ensure the health and safety site rules are clearly explained to haulage contractors

Check legal compliance with required legislation (ADR documentation)

Ensure the weighbridge is operated in accordance with company procedures and policies, so that vehicles are weighed in and off site (Site dependent)

Update the Site Manager, Sales Support and Business Support Services on all transport related issues.

Assist colleagues on site or at other sites across the UK due to holiday, sickness or work load to ensure the smooth running of the national business (No travel required)

Train other office, Transport or despatch desk staff (Depending on Experience)

Adhere to company procedures in relation to all aspects of the IT systems, Business admin processes, procedures and policies

Carry out all other reasonable requests from line management

Skills Required

Excellent interpersonal and negotiation skills

Previous experience in a customer facing role

A can-do attitude is essential in this role, to ensure our customers receive a high level of service

An excellent telephone manner is essential, having the ability to communicate clearly at all levels and keep a calm presence within the office and on the telephone when under pressure

A good team member with the ability to work in a small onsite team, nationally with transport co-ordinators from other sites and the Business support services team

Accurate computer skills required to ensure the correct costs are set against the correct haulage contractor

Previous experience in a transport/haulage position is desired but not essential as training will be provided

Good general understanding of PC applications including Microsoft Word and Excel

It’s you we’re interested in

At Origin, we want everyone to have an equal opportunity to achieve their full potential. We positively encourage applications from all suitably qualified and eligible candidates, regardless of their gender, ethnicity, disability, age, sexuality, religion or belief, marital status, pregnancy and maternity.

Having a diverse and inclusive business is vital for our future success and that’s why we treat all our applicants fairly and with respect, irrespective of their background or any other protected characteristic.