Transportation Specialist

Summary

The Transportation Specialist position is located within the Supply Chain Management Service at the Oklahoma City VA Health Care System and is responsible for providing program oversight, leadership, and training for employees authorized to operate fleet vehicles and use associated fleet credit cards, to include Disabled American Veterans (DAV), VA-owned, General Services Administration (GSA) leased vehicles, and other fleet resources.

Duties

The Transportation Specialist serves as the facility's subject matter expert for government vehicle operations, providing guidance, oversight, and training to employees on the proper use of General Services Administration (GSA)-leased and Department of Veterans Affairs (VA)-owned vehicles, as well as the associated vehicle fleet credit cards. Major duties and responsibilities include but are not limited to: Oversees the safe operation and maintenance (through demonstration) of government credit cards, trucks, cars, buses, and other equipment in the fleet. Ensures that proper maintenance records are kept on all vehicles and pieces of equipment owned and leased by the faciliy, Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and SUVs to heavy trucks, buses, para-transit vehicles, and special-purpose vehicles. Plans direct and administers the complete maintenance program for a variety of standard and special-purpose vehicles. Inspects commercial sources for maintenance of vehicles operating locally and coordinates all maintenance requirements and directs service station operations for the area. Plans and coordinate the vehicle rotation program by reviewing utilization patterns, then scheduling and rotating vehicle usage to achieve maximum efficiency and economy. Initiates vehicle procurement action on replacement and additional vehicles based on replacement standards and consultation with using agencies. Determines when to dispose of used vehicles and equipment, and directs preparation of vehicles for turn-in. Coordinates customer service requirements and serves as liaison to ensure needs are met. Advises on facility goals of cost reduction, energy reduction, and productivity improvement. Supports emergency relief operations by using expertise in facilitating aid to these situations by delegating/appropriating/assigning the use of vehicles during the exercising of the local emergency management plan. Analyzes overall fleet operations as to profit and loss and recommends changes to vehicle types and sizes. Serves as the alternate timekeeper for Supply Chain Management Service employees, utilizing the Veterans Affairs Time and Attendance System (VATAS) to support accurate timekeeping and attendance records. Administers the facility's fleet management program, overseeing operational, financial, and service delivery functions, including vendor performance, vehicle utilization, productivity metrics, and program effectiveness to ensure efficient and cost-effective operations. Implements changes for cost and operational improvements while maintaining cost-efficient operations, ensuring maximum vehicle utilization and quality of service. Develops, manages, administers, and ensures compliance with Purchase Card Program standards, policies, and procedures. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 7:00am-3:30pm Virtual: This is not a virtual position. Position Description/PD#: Transportation Specialist/PD133930 and PD133940 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirement (IOR): The Transportation Series, 2101 has a minimum qualification entry requirement: Education: Undergraduate and Graduate Education: Major study -- accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the position. OR, Specialized Experience: Experience that demonstrated a knowledge of the transportation function(s) of the position to be filled. AND, You may qualify based on your experience and/or education for the GS-7 grade level as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manage and coordinate fleet operations involving standard and specialized vehicles and equipment; apply knowledge of fleet acquisition, utilization, maintenance, and repair practices to support organizational mission requirements; analyze and administer fleet resources, budgets, and related financial activities in accordance with federal policies and procedures; interpret and implement fleet management, purchase card, and operational policies to ensure compliance and effective program execution; coordinate with internal and external stakeholders, including federal, state, and local agencies, to support transportation and fleet management initiatives; prioritize and adjust fleet operations and resource allocations to meet changing mission demands, emergency requirements, and organizational objectives with minimal supervision. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education as stated above to meet total experience requirements. You may qualify based on your experience and/or education for the GS-9 grade level as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manage and oversee fleet operations involving standard and specialized vehicles and equipment, including vehicle acquisition, utilization, maintenance, and replacement planning; apply knowledge of fleet management principles, vehicle specifications, repair requirements, and commercial maintenance services to support organizational operations; independently allocate fleet resources and coordinate transportation