Undergraduate Collections Assistant (Work Study Only)

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• Position Title: Undergraduate Collections Assistant (Work Study)
• Location: Carnegie Museums of Natural History (Oakland), 4400 Forbes Ave, Pittsburgh PA, 15213
• Department : Section of Mollusks (Malacology)
• Employment Duration: Monday, August 24th, 2026 – Monday, May 3rd, 2027
• Reports To: Mollusks Collection staff
• Compensation: $11/hour

Purpose:

The Natural History Undergraduate Collection Assistant will aid collection managers in projects and tasks central to the organization and study of museum collections, research, and specimens. Archival work will include reorganizing and digitizing section archives which consist of reports, field notes, archaeological site records, personnel files, correspondence, financial records, staff projects, exhibits documentation, and all other section documentation from the last 125 years. This work will require the physical reorganization of the archives space, digitization of paper and photo documents, and aiding in the creation of an archival access database using Microsoft Office applications. Collections assistants also perform duties and tasks in the scientific sections: organizing specimens, cataloging, lab work, etc. Student workers will be assigned to projects aligned with their areas of study and academic foci adjacent to vertebrate paleontology, geology, mollusks, ornithology, environmental science, ecology, biology, herpetology, education, and other museum sections.

Responsibilities:

Reorganizing archives or museum papers

Scanning and populating databases

Project planning

Interaction with staff and visiting researchers

Collections management tasks (organizing, numbering specimens, sorting materials)

Qualifications Requirements:

Students must qualify or be pre-approved for the Federal Work Study program

Must be able to work 15 hours per week during the Fall 2026/Spring 2027 terms, with a general schedule of at least 5-10 hours a week

Must be currently enrolled in an undergraduate program in a related field

During museum registration and onboarding, the final candidate must obtain Pennsylvania Act 153 clearances, including Pennsylvania Child Abuse History Clearance, Pennsylvania State Police criminal history report, and FBI fingerprinting clearance

Some positions may require ability to go up and down a ladder and to lift boxes and other materials up to 50lbs. All positions may require extended periods of sitting or working at a computer

Candidates should be self-starters, intensely detail-oriented, and adept at organizational skills. They must also be able to take direction successfully and work independently without constant supervision

The successful candidate should have at least some undergraduate education in a related field such as anthropology, history, museum studies, archival studies, library and information systems, biology, ecology, environmental sciences. Previous experience with collection work, laboratory practices, or organizing and scanning documents and photos is helpful. Developing finding aids for archives and Microsoft Access experience are a plus.

To Apply: Please complete an application on Workday. Send resume and cover letter to volunteers@carnegiemuseums.org

All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year.

Student jobs do not automatically roll over to the next academic year or summer.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.