UNIT PROGRAM COORDINATOR

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the primary point of contact to the squadron commander for all administrative support programs. Also serves as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.

Duties

Performs a full range of Force Management tasks involved in Classification, Duty Status, Evaluations, Duty Information Changes, Unit Personnel Management Roster (UMPR), Unfavorable Information Files, G-Series Orders, Awards and Special Programs while liaising with HQ and TMO. Work Overseas Tour Data, Non-contingency TOY information, and Permanent Change of Assignments. Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives. Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information. Responsible for the preparation, maintenance, and disposition of required administrative reports and other correspondence. Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Coordinates new, updated, and obsolete requirements. Acts as a liaison between base training managers and squadron to ensure all training Reports on Individual Personnel (RIP) are routed to members and supervisors, ensures call quotas can be secured and course funding can be promptly and properly allocated for training.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service. Specialized experience must include secretarial/clerical assignments and office automation software programs, tools and techniques to perform the procedural and administrative work of the office to include experience with format, content, coding of personnel records and supporting automated personnel systems sufficient to enter personnel actions data, correct errors in and generate periodic reports. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience as described above may be used to qualify for this position. NOTE: You must submit a copy of your transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge and skills to apply a standardized body of personnel rules, regulations, procedures, and precedents to mission requirements. 2. Knowledge of coding for personnel records using the automated personnel system to receive personnel action requests, reconcile with guidance, and develop supporting courses of action. 3. Skill in entering and retrieving personnel action data; correcting data errors; and inputting, storing, retrieving data and performing quality review of data elements in military personnel data systems. 4. Knowledge of secretarial/clerical assignments and office automation software programs, tools and techniques to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, composing various reports, letters, spreadsheets, databases, graphs, inquiries, and technical correspondence. 5. Ability to communicate effectively both orally and in writing; negotiate complex issues sufficient to receive, respond to, and ensure complete resolution of problems; plan, organize, and direct the functions and staff of an organization; and maintain good working relationships. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.