V104 - Criminal Law Intake Specialist

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Job Description:

Join Job Duck as a Bilingual Intake Specialist and become a trusted first point of contact for individuals seeking legal assistance. In this role, you will guide prospective clients through the intake process, gather accurate information, coordinate consultations, and provide thoughtful follow up throughout their journey. You will also support reception, payment coordination, and client file management, helping the legal team stay organized and responsive. The ideal candidate is compassionate, proactive, emotionally intelligent, and confident communicating with people facing sensitive or stressful circumstances. This opportunity is well suited for someone who enjoys solving problems, delivering excellent customer service, and creating a positive client experience.

Compensation Range: USD $1,142 to $1,220 per month

Responsibilities include, but are not limited to:

Open new client files and update records as matters progress.

Receive and coordinate client payments through LawPay.

Communicate consultation fees, payment requirements, and available payment arrangements.

Maintain consistent communication with prospective clients throughout the intake and consultation process.

Answer incoming calls and serve as a professional first point of contact for prospective and existing clients.

Help ensure that prospective and existing clients receive timely, respectful, and responsive service.

Identify client concerns and use critical thinking to resolve routine issues.

Protect confidential client and case information.

Document every call, message, follow up attempt, payment discussion, and client interaction.

Assist with reception and general client service responsibilities.

Provide compassionate and professional support to individuals facing criminal legal matters.

Follow up with prospective clients by phone and text message.

Take accurate and complete intake notes during discovery calls and client conversations.

Assess prospective client needs and coordinate consultations with the appropriate legal team members.

Conduct initial intake conversations by gathering relevant personal, legal, and case information.

Escalate urgent, sensitive, or complex matters to the appropriate legal team member.

Maintain accurate information in PracticePanther, monday.com, Microsoft Outlook, and other internal systems.

Requirements:

Full time position

Schedule: 8:00 a.m. to 5:00 p.m. Mountain Standard Time

Lunch: One hour

Language requirement: Professional fluency in English and Spanish

Industry: Criminal defense legal services

Required software and tools:

PracticePanther

Microsoft Outlook

monday.com

LawPay

Voice over Internet Protocol phone systems

Candidates must be comfortable learning and adapting to new phone and case management systems.

Previous legal intake, customer service, reception, or sales experience is strongly preferred.

Experience managing confidential information and communicating with clients in sensitive situations is preferred.

Work Shift:

8:00 AM - 5:00 PM [MST][MDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.