V106C - Marketing Operations Specialist

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as a Marketing Operations Specialist and play a key role in supporting the daily execution of marketing and business development initiatives. In this position, you will help transform ideas into action by coordinating projects, maintaining marketing systems, creating content, supporting events, and ensuring critical marketing operations run smoothly. You will work closely with leadership while taking ownership of recurring tasks that drive visibility, engagement, and growth. This opportunity is ideal for a highly organized, proactive professional who enjoys balancing creativity, research, technology, and attention to detail in a fast paced environment.

Monthly Compensation Range: $ 1,245 to $1,350 USD

Responsibilities include, but are not limited to:

Identify opportunities to grow the firm's online audience and strengthen professional relationships

Support social media engagement by interacting with referral partners, professional organizations, attorneys, fiduciaries, and community contacts

Utilize AI tools to improve efficiency and support marketing execution

Perform routine website updates including attorney credentials, biographies, awards, events, news, and directory information

Organize and maintain marketing assets including biographies, CVs, headshots, articles, presentations, videos, awards, and approved marketing materials

Perform quality assurance reviews before campaign launches

Identify duplicate records and perform routine database audits

Maintain accurate contact records in HubSpot

Support attorney business development initiatives through research and opportunity tracking

Research conferences, podcasts, webinars, professional associations, speaking opportunities, and industry events

Assist with webinar administration, CLE accreditation support, attendee lists, event materials, and post event contact management

Create and schedule evergreen social media content using approved firm resources, articles, awards, attorney bios, presentations, FAQs, events, and website content

Review website content for outdated information, broken links, and content accuracy

Build and schedule approved newsletters and email marketing campaigns

Monitor campaign performance and maintain reporting records

Manage contact lists, segmentation, and CRM data hygiene activities

Draft presentation materials based on outlines and direction provided by leadership

Help maintain attorney topic banks, presentation resources, and outreach lists

Maintain a centralized calendar for awards, conferences, speaking engagements, sponsorships, association events, editorial opportunities, and business development activities

Coordinate event invitations, attendee tracking, RSVP management, and follow up communications

Requirements:

Schedule: Full time. Monday through Friday. Ideally 8:30 AM to 5:30 PM PST. Some scheduling flexibility may be available with sufficient overlap during Pacific Time business hours

Language Requirements: English only. Excellent verbal and written communication skills

Experience Requirements: Previous experience in marketing, business development, communications, or administrative support ◦ Experience managing multiple projects and deadlines simultaneously ◦ Experience supporting events, email marketing, or social media initiatives preferred

Software & Tools: HubSpot ◦ Microsoft Office Suite ◦ Microsoft Outlook ◦ LinkedIn ◦ Meta platforms ◦ Canva ◦ Claude ◦ ChatGPT ◦ YouTube ◦ Zoom Webinars ◦ WordPress or similar website management platforms preferred

Work Environment: Primarily digital and administrative role ◦ Low call volume environment ◦ Most communication occurs through email, online platforms, and collaboration tools ◦ Expected daily calls : 0 to 5

Required Skills

Highly organized and able to manage multiple priorities

Strong attention to detail

Proactive and self motivated

Excellent written communication skills

Strong online research abilities

Time management and prioritization skills

Content creation and editing skills

Social media management

Email marketing coordination

Event planning and support

CRM management and data maintenance

Database organization

Marketing operations support

AI tool proficiency

HubSpot proficiency

Canva proficiency

Spreadsheet management

Problem solving skills

Adaptability

Reliability and accountability

Ability to follow established processes independently

Ability to create strong first drafts from minimal direction

Ability to maintain brand consistency

Work Shift:

8:30 AM - 5:30 PM [PST][PDT] (United States of America)

Languages:

English

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.