Western Office Administrative Specialist - HisRes60083648

Agency

Dept of Natural and Cultural Resources

Division

Historical Resources

Job Classification Title

Administrative Specialist I (S)

Position Number

60083648

Grade

• NC08
• About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team.

Description of Work

This position provides administrative, technical and program support services to the regional supervisor and other DNCR staff assigned to the Western Office. Services provided include but are not limited to: communication, budget tracking, purchasing and accounting, records management, coordinating and maintaining facility service and maintenance contracts and assisting in the development of programs, policies and procedures. This position serves on the emergency call list for the Western Office and must be available for after-hours building callback.

Key Responsibilities include but are not limited to:

• •Correspond with staff, visitors and vendors through written and verbal communication to support office and program operations.
• •Provide office and program support including answering the phone, greeting visitors, distributing mail, records management and ordering and tracking supplies and other expenditures.
• •Operate and support use of office equipment
• •Manage vendor service agreements
• •Assist with Western Region History Day Contest
• •Perform light housekeeping and facility management tasks

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $39,244.00 - $44,000.00

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• •Experience interfacing with a procurement system
• •Working knowledge of public history programs
• •Ability to manage multiple projects and priorities

Position/Physical Requirements

Must be available to work the schedule of Monday - Friday 8:00am - 5:00pm, and must be available for emergency callback to the building after business hours and on weekends and holidays.

This position is located at:

176 Riceville Rd.

Asheville, NC 28805

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma

AND

two years of related administrative experience;

• OR
• equivalent combination of education and experience.

Section/Unit Description

The Western Office was established by house bill 1367, enacted into law as Chapter 1258 of the 1977 Session Laws. The Bill established a Western North Carolina office of the Division of Archives and History in Asheville to provide technical and consultation services in archaeology, historic preservation, and archives and museum management to the western region of the state.

The Western Office has the mission to identify, collect, preserve and enhance the region’s historic and cultural resources so residents and visitors alike may better understand its rich history. Staff at the Western Office work with local governments, state and federal agencies, nonprofit and religious organizations, businesses, universities and colleges, private citizens throughout the region from existing programs found in the Office of Archives and History and Office of Arts and Libraries.

Division Description

The Division of Historical Resources within the Office of Archives and History is home to four programs, including the Office of State Archaeology; the Highway Historical Marker Program; The Historic Preservation Office; and Historical Publications. The work of these programs is diverse from marking historic places with highway historical markers to helping drive economic growth by aiding the rehabilitation of historic buildings to aiding constituents with preserving archaeological sites.

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Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• •Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• •Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.
• •Be sure to complete the application in full . Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date .

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC