Workplace Occupancy & Space Planner - Gaithersburg, MD

As a Workplace Occupancy Coordinator, you will join our on-site team and work alongside the occupancy and space planning lead at one of our client locations. In collaboration with the occupancy lead, you will collectively manage workplace CAFM/IWMS systems, support strategic and scenario planning activities, prepare monthly occupancy reporting using Excel and Power BI and assist with periodic field verification and office move activities. This position plays a critical role in helping ensure that our client’s headcount demand data is regularly updated and aligned with business objectives and strategic planning goals.

The position requires an on-site presence in Gaithersburg and Rockville, MD with occasional work from home opportunities.

You’ll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients.

You’ll support our client’s site operations team representing MovePlan as an embedded resource while creating meaningful relationships with the existing internal business partners and vendors

Your role will include, but not be limited to:

Maintain occupancy data, metrics, and dashboards

Support monthly occupancy reporting, discovery and development

Support scenario planning, block and stack planning

Maintain and analyze supply/demand forecasts

Monitor space utilization

Support data collection activities including process improvement goals

CAFM/IWMS system management

Support asset tracking and management activities

Move Coordination & Project Management Support

Stakeholder Engagement & Communication

General Project Administration

General

This role is within an existing team that provides occupancy and move support to our pharma-based client

As an embedded resource, you will be part of a team who also supports workplace move and change management activities within a dynamic and collaborative environment

Multi-building campus setting located in Gaithersburg, MD with more than 5,000 occupants

You must be flexible, self-motivated and able to work with new teams and establish strong client relationships

You must be willing to work on-site

You must be able to work occasional nights and weekends when moves are in progress

Your work will require that you sometimes drive in between individual buildings to complete components of your daily activities

Skills - Essential

You should have the following technical and professional skills:

Experience working with complex data sets, analysis and report creation

Experience creating or exposure to the preparation of occupancy reporting

Experience managing or exposure to real estate CAFM systems and asset management software or strong familiarity/aptitude to learn

Architectural or Space Planning Experience

Experience working with complex data sets, analysis and report creation

Highly proficient with Microsoft Excel, Power BI and the full Microsoft Office Suite of programs

Experience and comfortability working with AI tolls such as ChatGPT, Claude or similar

Experience with move coordination or event planning

Understanding of and demonstrated active interest in workplace trends.

You should have proven experience and a successful track record with the following soft skills:

Strategic & critical thinking mindset

Problem solving mindset

Adaptability and flexibility in work style and locations

Strong organization and ability to manage multiple deadlines

Self-motivated; demonstrating drive and initiative to set goals and achieve success independently

Team oriented; works collaboratively and effectively in a team setting

Proven ability to execute tasks with precision leading to high-quality results

Strong oral and written communication skills

Demonstrated leadership skills and ability to influence.

Skills - Desirable

It would be favorable for you to have but is not required:

Experience in developing space plans

Active membership within a professional organization like CoreNet, IFMA, CREW or similar

Demonstrated negotiation and conflict resolution abilities

Experience working within AutoCAD or similar programs

Experience with or participation in process improvement activities

Experience in planning and leading commercial real estate moves

Experience preparing or delivering workplace strategies or organizational change management programs