Workplace Project Manager - Greater Boston Area

Overview

Join MovePlan and be part of a people-first workplace consultancy that has been delivering workplace change and relocation projects since 1986.

We’re an ambitious, supportive, female-owned and led business where people are trusted to take ownership, solve meaningful challenges, and grow their careers. We value performance and potential and welcome people from all backgrounds.

You’ll work across industries, supported by experienced colleagues, mentors, and training, with strong benefits, competitive time off, and the flexibility of a hybrid, highly mobile work environment.

Benefits

Competitive salary, paid time off, and health insurance, FSA

2-week sabbatical after 5 years

Birthday day off

Paid time off to volunteer or give back to an organization you care about

401k with company matching

Long and Short-Term Disability

Role summary

You’ll lead workplace change and relocation projects for MovePlan’s growing client base across financial services, media & tech, pharma & healthcare, education, and public services. Taking a consulting-led approach, you’ll partner with the other MovePlan staff to lead projects and support clients from startups to global multinationals to shape the right strategy and deliver projects that are grounded in industry best practices.

You’ll take ownership of project outcomes end-to-end, independently driving deliverables from project set-up through implementation and close-out. This includes stepping into active projects when needed, anticipating what comes next, and taking initiative to keep work moving without waiting for detailed direction.

You’ll work in a hybrid capacity, balancing on-site requirements with work from home opportunities along with the occasional need to travel within and outside of this region.

You’ll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients.

You’ll support business growth by creating meaningful relationships with existing clients and identifying opportunities for new accounts.

What you’ll be doing

Project Leadership & Delivery

Owning workplace transition projects from strategy and setup through implementation and closeout, taking accountability for successful project outcomes

Independently driving project plans, priorities, deliverables, and next steps, demonstrating initiative and maintaining momentum without requiring day-to-day direction

Managing project scope, schedules, budgets, milestones, and dependencies

Leading project teams and coordinating resources to ensure responsibilities, deadlines, and expectations are clear

Stepping into active projects when required, quickly understanding project status, priorities, and actions needed to move delivery forward

Client, Stakeholder & Vendor Leadership

Representing MovePlan confidently and professionally with clients and on client sites

Prioritizing on-site project activities, including in-person meetings, hosting office hours, and presentations where the space and project team allow for it

Building trusted relationships with clients, stakeholders, project partners, and internal teams

Preparing for and leading client, stakeholder, vendor, and internal project meetings

Providing clear direction to vendors, consultants, and project partners and holding them accountable for agreed deliverables

Creating and delivering stakeholder and employee communications that keep impacted populations informed, prepared, and engaged

Delivering presentations confidently in virtual and in-person settings

Risk, Issues & Decision Management

Proactively identifying and managing project risks, issues, actions, decisions, and dependencies

Resolving project issues independently where appropriate, identifying solutions and driving actions through to completion

Anticipating potential impacts to project delivery and taking appropriate action before they become critical

Escalating issues with clear context, options, and recommended next steps when leadership or client decisions are required

Quality, Analysis & Project Controls

Taking ownership of the accuracy, completeness, and quality of project data, documentation, analysis, reporting, and client deliverables

Maintaining effective project controls and ensuring project information remains current and reliable

Performing on-site space audits, inventories, and other project assessments as required

Reviewing work critically before issue and ensuring outputs meet MovePlan and client expectations

Applying constructive feedback and lessons learned independently across future deliverables, projects, and client interactions

MovePlan & Business Contribution

Supporting business development through strong client relationships, networking, events, and proposal activity

Identifying opportunities to provide additional value to existing clients and support the development of new accounts

Sharing knowledge, lessons learned, and best practices with the wider MovePlan team

Completing required internal project and administrative responsibilities

Supporting on-site project activities, including occasional travel, weeknight, and weekend work when project delivery requires it.

What you’ll need

Project Delivery & Technical Capabilities

5+ years’ experience managing and leading projects, with demonstrated ownership of project outcomes from planning through delivery

Ability to independently develop, drive, and complete project deliverables with limited oversight

Experience managing project scope, schedules, budgets, risks, issues, actions, decisions, and dependencies

Experience leading and coordinating project teams, stakeholders, vendors, consultants, and other external partners

Strong problem-solving skills with the ability to identify issues, evaluate options, make informed decisions, and drive resolution

Strong written, presentation, reporting, and stakeholder communication skills

Strong organization, attention to detail, time management, and follow-through

Ability to manage multiple projects, priorities, and deadlines simultaneously

Proficiency in Microsoft Office, including Excel, PowerPoint, and Teams.

Leadership & Professional Capabilities

Takes ownership and accountability for project outcomes, independently driving priorities and next steps

Leads project teams, stakeholders, and vendors with confidence, providing clear direction and accountability

Demonstrates initiative and sound judgment, resolving issues independently and escalating appropriately

Proactively anticipates and manages risks, dependencies, and changing project needs

Builds trusted relationships and collaborates effectively across client and cross-functional teams

Communicates confidently and professionally, including when navigating challenging conversations or competing priorities

Remains adaptable, organized, and composed in fast-paced or ambiguous environments

Applies constructive feedback and lessons learned independently across future projects, deliverables, and client interactions

Demonstrates self-awareness, accountability, and a commitment to continuous improvement

Balances a positive, team-oriented approach with independent ownership of individual responsibilities.

Additional Experience We Value

Workplace, relocation, change management, or occupancy project experience

Consulting, professional services, corporate real estate, or facilities experience

Experience managing complex, multi-stakeholder projects and third-party vendors

Experience with stakeholder communications, engagement, workshops, or training

Experience using project management, data, or workplace technology platforms

Advanced Excel skills, including creating formulas, charts, and data analysis to support project reporting and decision-making

Experience creating compelling presentation materials, with advanced PowerPoint