Accounting Assistant

Description

Job Summary:

FLEXTRADES is a rapidly growing national provider of production solutions recognized by Staffing Industry Analysts as a 2026 Best Place to Work. We are seeking a highly motivated Accounting Assistant who performs a wide variety of accounting related tasks including time and payroll data collection and entry, billing, collections, and accounts payable. FlexTrades, the nation’s leading provider of manufacturing services, is a growing, fast-paced, entrepreneurial company: a person who is highly motivated, detail oriented and interested in a wide range of experience will be successful in this role.

Duties & Responsibilities:

Payroll and Timekeeping Support:

• •Maintain and update documents, spreadsheets, and other resources used for time collection and payroll processing.
• •Maintain employee payroll records, including new hires, terminations, wage garnishments and withholdings, sick leave accruals, and timekeeping information.
• •Calculate mileage reimbursements and advanced per diem payments, ensuring proper payroll withholding is applied.
• •Enter and upload payroll data into payroll software.
• •Reconcile payroll control totals, review payroll data for accuracy, and save supporting payroll reports.
• •Prepare, run, and distribute weekly payroll reports as needed.

Client Billing and Invoicing:

• •Compile and review billing data to ensure accurate and timely client invoicing.
• •Prepare, generate, and distribute weekly client invoices and billing documentation.
• •Assist with reviewing, organizing, and maintaining weekly payroll and billing support documentation.
• •Research and resolve billing discrepancies as needed.

Accounts Payable:

• •Process vendor invoices by reviewing, coding, and entering them into the accounting system accurately and timely.
• •Maintain organized records and supporting documentation for accounts payable transactions.

Accounts Receivable and Collections:

• •Process and deposit cash receipts into the bank, ensuring accurate and timely recording.
• •Perform accounts receivable collection activities by communicating effectively with clients and third parties to secure timely payments.
• •Monitor outstanding receivables and proactively follow up on past-due balances to maintain a minimum level of current receivables.

General Accounting and Administrative Support:

• •Review, sort, and distribute incoming mail for the Accounting team.
• •Maintain accurate and organized accounting records and supporting documentation.
• •Assist with additional accounting activities, special projects, and other duties as assigned.
• •Act as a FlexTrades Core Values champion, by Moving the Line, Being the Next, Elevating Others, Pulling the Wagon, Enjoying the Journey, and Giving Back
• •All other duties as assigned

Requirements

• •Bachelor’s Degree or Associate’s Degree, preferably in Accounting or related field with relevant experience
• •At least one year prior accounting experience, preferably including payroll, billing, accounts payable, and/or accounts receivable
• •Self-starter
• •Proficient computer skills with a focus on Microsoft Excel and Word.
• •Attention to detail with excellent organizational and communication skills
• •Ability to prioritize and multitask with ease and professionalism
• •Solid interpersonal and customer service skills

Preferred Skills & Experience:

Bullhorn, Sage Intacct, and/or UKG Ready experience preferred

Equal Opportunity Employer:

FlexTrades is an equal opportunity/affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, including individuals with disabilities and veter ans.