Accounting Specialist (2 positions)

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Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date:

October 23, 2026

Campus Location:

London, ON

Department:

PAP1 Payment Services

Employment Group:

Support

Pay Details:

$38.09 Hourly

Worker Sub-Type:

Regular

Time Type:

Full time

Remote Type:

Hybrid

Contract End Date:

Hours of Work per Week:

35

Job Description:

Support Staff employees, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration .

Note: This is for 2 Regular Full-Time vacancies. These positions are deemed critical replacement vacancies.

These positions are subject to the terms of the Full-Time Support Staff Collective Agreement.

Work Mode: Hybrid – These positions require minimum 3 days onsite per week.

Payband : $38.09 - $44.04 per hour (Payband H)

Hours: 8:30 a.m. - 4:30 p.m. Monday - Friday

Why this Role is Important

Payment Services plays a vital role within the College’s Finance team, supporting the effective, accurate, and secure processing of both payments and cash receipts across the institution. The team ensures that vendors, customers and employees are transacted with in accordance with established policies, regulatory requirements, and financial controls—enabling the College to operate smoothly and responsibly. As a collaborative and service‑oriented group, Payment Services works closely with departments across the College to provide guidance, resolve inquiries and support financial integrity. By delivering reliable finance operations and continuous improvement, the team helps safeguard public funds, strengthen stakeholder relationships, and contribute to the overall financial health and mission of the College.

Under the direction of the Manager, Finance Operations, the incumbent serves as a technical accounting resource responsible for payment settlement, accounts payable and receivable compliance, commodity/input tax administration, financial control monitoring, account reconciliation and regulatory reporting. The incumbent independently analyzes complex financial transactions, assesses compliance risks, interprets College policies and applicable legislation, and provides recommendations to ensure compliance with Public Sector Accounting Standards (PSAS), CRA requirements and internal control frameworks. The position supports the integrity of institutional financial reporting through advanced reconciliation, tax compliance oversight, regulatory reporting and continuous process improvement activities affecting College-wide operations.

How You’ll Make an Impact

Compliance Review

• •Perform independent review and validation of high-value, unusual and complex payment, receivable and banking transactions.
• •Assess compliance with College policy, delegated authority frameworks, accounting standards, CRA requirements and internal control expectations.
• •Evaluate financial transactions for indicators of fraud, financial risk, misclassification, tax exposure or policy non-compliance.
• •Investigate recurring exceptions and identify root causes through analysis of source documentation and transaction activity.
• •Recommend corrective actions, process improvements and internal control enhancements to mitigate institutional risk.
• •Provide guidance to departments on appropriate accounting treatment and compliance requirements.
• •Escalate significant control deficiencies, compliance concerns and regulatory risks to management

Payment Processing

• •Coordinate and oversee payment settlement activities through Workday and ancillary systems to ensure compliance with contractual payment obligations and cash management requirements.
• •Analyze payment exceptions, rejected transactions and banking discrepancies to identify underlying issues and implement corrective action.
• •Monitor payment trends and recommend improvements to payment controls, processes and system configurations.
• •Review and validate complex payment requests involving foreign currencies, wire transfers, taxation issues, contractual obligations and non-standard payment arrangements.
• •Assess financial implications of payment processing decisions while ensuring compliance with institutional policy and regulatory requirements.
• •Participate in testing and implementation of payment process enhancements and system upgrades affecting Finance Operations.

Tax Reporting

• •Responsible for the review, analysis and interpretation of indirect tax requirements impacting College operations, including HST, GST and other commodity tax obligations. Assesses tax treatment of complex transactions and provides recommendations to departments regarding compliance with applicable legislation, CRA guidance, College policies and public-sector accounting requirements.
• •Performs detailed reviews of financial transactions to identify tax compliance risks, incorrect tax treatment and potential financial exposure. Investigates exceptions and develops corrective actions to mitigate compliance risk.
• •Leads the preparation, reconciliation and validation of commodity tax filings, ensuring accuracy, completeness and compliance with legislative requirements. Evaluates the impact of regulatory changes and recommends process improvements to maintain compliance.
• •Serves as the Finance Operations subject matter expert for indirect tax matters and provides guidance to College departments regarding tax implications of purchasing, contracts, grants, international transactions, sponsorships and other specialized activities.
• •Responsible for annual T4A reporting including legislative interpretation, recipient classification reviews, validation of reportable payments, reconciliation of source transactions, identification of reporting exceptions, and resolution of complex reporting issues.
• •Reviews organizational payment activity to determine CRA reporting requirements and exercises independent judgment regarding inclusion, exclusion and classification of reportable transactions.
• •Ensures compliance with CRA reporting requirements and supports responses to inquiries, audits and information requests relating to T4A reporting

Reconciliation & Financial Reporting

• •Perform detailed reconciliation and analysis of financial accounts, sub-ledgers, clearing accounts and control accounts
• •Investigate discrepancies, assess financial impact and develop recommendations for corrective action
• •Prepare adjusting and correcting journal entries in accordance with PSAS and College accounting policies
• •Develop supporting analyses and working papers used in the preparation of institutional financial statements
• •Identify trends, anomalies and potential accounting issues through analytical review of financial information
• •Support internal and external audits through preparation of schedules, reconciliations and technical explanations
• •Recommend improvements to accounting processes, controls and reporting practices

Purchasing Card Program

Administers the College’s P-Card program, i