Accounting Specialist AP

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting opportunity for an Accounting Specialist AP to join our Accounting Department. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within a dynamic and collaborative environment within the legal industry.

Join our Accounting Team as an Accounting Specialist AP located in our Charlotte Office.

We are seeking a detail-oriented and experienced Accounting Specialist with a strong background in Accounts Payable to join our dynamic team. In this role, you will manage the full-cycle AP process, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. You bring a proactive mindset, strong organizational skills, and a solutions-focused approach to navigating a fast-paced, deadline-drive environment. Your ability to communicate effectively and collaborate across departments is essential to maintaining strong vendor relationships and supporting financial operations. If you are someone who thrives on precision, accountability, and continuous improvement, we invite you to join our team and make a meaningful impact.

This role will be based in our Charlotte office. This position reports to the AP Manager of Accounting. The candidate must be flexible to work overtime as needed.

Position Summary:

The Accounts Payable Specialist supports firm-wide accounts payable operations by ensuring accurate and timely invoice processing, approvals, and disbursements. This role manages vendor setup and maintenance, executes payments and expense reimbursements and maintains documentation to support compliance. This role serves as a point of contact for AP inquiries.

Key Responsibilities:

Sets up new vendors and maintains vendor master data (including profile updates and check voids/stale-dated check review) in accordance with firm policies

Verifies accuracy of vendor invoices, allocates them to the correct general ledger account code, and submits for approval

Maintains organized, historical vendor documentation to support 1099 compliance

Reviews, verifies, codes, and processes vendor invoices, credit memos, and refunds; ensures timely submission for approval and compliance with firm policies

Creates and manages payment schedules and issues payments via check, ACH, and wire (including client retainer refunds) while ensuring proper authorization and accurate release of firm funds

Maintains accurate well-organized records and filing system for payment confirmations

Process, prepare, and format high-volume of invoices and payment import files for ERP interfaces using Excel formulas and allocation logic

Maintains organized import and payment documentation and coordinates with stakeholders to obtain required support or compliance information

Sets up reimbursement payments and communicates with internal requesters to obtain missing and/or updated documentation; ensures compliance notices are issued as needed

Processes approved expense reimbursements in accordance with firm policies

Confirms invoices have required designated approvals prior to payment processing

Performs other department activities as needed and completes additional duties and responsibilities as assigned

Flexibility to work overtime

Qualifications:

Skills & Competencies

Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks

Strong attention to detail and outstanding organizational skills

Demonstrates the ability to adapt and shift priorities in a fast-paced environment

Requires strong problem-solving skills to identify and resolve issues independently and effectively

Exemplifies excellent interpersonal and written/verbal communication skills, maintains a professional demeanor and polished presentation, and thrives in collaborative, team-oriented environments

Recognizes confidential, sensitive, and proprietary information and maintain such information as confidential

Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations

Understanding of accounting-related principles and relevant software

Education & Experience

Bachelor's Degree or equivalent experience in related field preferred

Minimum 2 years of high-volume accounts payable or general accounting experience in legal or professional service industry preferred

Technology

Experience with special applications (Aderant Expert, Concur, and/or Costloader) preferred

Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

Exceptional computer skills with the ability to learn new software applications quickly

Understanding of AI capabilities, limitations, and responsible use in a professional environment.

Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.

This position may also be sedentary and require the employee to sit for extended periods of time.

Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.