Administration Officer

About GiveDirectly

What if the most effective way to fight poverty was also the simplest: give people money and trust them to decide what they need?

Since 2011, GiveDirectly has proven that idea at scale. We’ve delivered more than $1B in cash directly to 2+ million people living in poverty and crisis across 15 countries, and rigorous research shows the results: healthier kids, stronger businesses, sturdier homes, and more resilient families and local economies. Cash is now widely recognized as one of the most scalable, cost-effective, and dignified forms of aid.

Our ambition goes beyond our own programs. We want cash to become the benchmark for aid, much as the index fund became the benchmark for investing, so that every aid dollar is held to one question: is this doing more good than giving the money directly to people living in poverty?

We’re growing fast, and this is a rare and important moment to join.

We expect to hit $1B in revenue in 2026 with significant growth forecast for 2027. At the same time we are building a new technology stack and operating model designed for a roughly 10x change in scale, and we are actively pursuing partnerships with major funders to move even more money in bigger ways, to people who need it. We are known for our extensive integration of technology into field processes; our quantitative approach to performance measurement; and our commitment to rigorous, independent, experimental evaluation of our impact, with multiple Randomized Control Trials completed and others in progress.

How we work

Our team spans 20+ countries and 69 languages. Our culture is candid, analytical, and non-hierarchical. We expect high ownership and give people real responsibility early. Our values are central to how we hire, work, and grow, and they are deliberately opinionated:

Recipients first. Recipients’ preferences come before those of donors or ourselves.

Team next. We optimize for organizational success, not individual success.

Be proactively candid. We say what we believe and share information openly.

Create positive energy. We aim to be a source of energy for colleagues, not a drain.

Think rigorously; act quickly. We reason from first principles, then act rather than debate.

Know yourself and grow. We own our imperfections and seek feedback to grow.

Accept reality. Propose solutions. We focus on what can change and bring solutions, not just problems.

Be productively ambitious. We take risks for step-change impact, not incremental progress.

If they describe how you like to work and they energize you, this could be a great fit.

Want to learn more? Read and listen:

We are one of Time100’s Most Influential Companies of 2026, and our work has been covered by The Economist , NPR , TED , and The Washington Post . We're now preparing to deliver billions of dollars a year to people in extreme poverty, if funding allows. Read our CEO's essay on what that will take.

Job Title: Administration Officer

Location: Kampala, Uganda

Reports to: Office and Procurement Associate

Works closely with: Human Resource Manager,office and Procurement Manager, External relations manager, Finance, country office and field staff.

Contract: Fixed-term contract (possibility of extension subject to funding and performance)

Overview

The Administrative Officer keeps the country office running day to day and supports the Office and Procurement Associate. The role takes on office administration, travel, and Stores and Inventory Management of office supplies, Furniture and office equipment.

Responsibilities

Office administration and facilities.

Run daily office operations: opening and closing, supplies, utilities, internet and other services.

Monitor stock levels of office supplies and raise purchase requisitions to the Office and Procurement Associate on time.

Handle equipment repairs and maintenance for the country office and all field offices: keep a fault log, arrange repairs (through the procurement process for any repair above the petty cash limit), confirm work is completed before payment, and follow up until every reported issue is resolved.

Support the Office and Procurement Associate in identifying and setting up field offices, including site visits, listing furnishing and equipment needs, and coordinating set-up logistics

Monitor office cleaning daily: check that all areas are cleaned to standard against the cleaning schedule and checklist, make sure cleaning supplies are available, and report issues to the Office and Procurement Associate.

Coordinate day-to-day schedules for catering staff.

Manage reception: visitors log, mail, couriers and phone enquiries.

File documents in G-Drive in line with GiveDirectly's filing rules.

Organise logistics for training, meetings and office events.

Support external relations work by printing, photocopying, scanning and binding documents and materials for meetings, official submissions and events

Coordinate with field Administrative Officers and focal points to collect their monthly office supplies budgets and requirements, and ensure supplies for all offices are replenished on time.

Travel and logistics

Book staff and partner travel and accommodation through approved providers, and keep the travel tracker up to date.

Ensure vehicle pre-checks are conducted before each travel

Coordinate transport for staff and materials to field locations as needed.

Run official errands: deliver and collect documents, and follow up on submissions, registrations, permits and licences. Keep a log of what was submitted and collected, and when.

Receipt of goods and handover

Receive goods and services delivered against approved purchase orders. Inspect quantity and quality with the requester and sign the Goods Received Note (GRN).

Report short, damaged or non-conforming deliveries to the Associate straight away.

Hand over received items promptly to the Office and Procurement Associate (asset custodian) using a signed handover note, and keep a copy.

Keep a log of all GRNs and handover notes so receipts can be reconciled to the asset register and store records.

Act as independent counter, with Associate, in monthly stock counts of office consumables.

Security support

Make sure staff and visitors follow office entry procedures, and check guard logs daily.

Report security incidents and concerns promptly to the security focal point or office and Procurement Associate

Qualities We're Hiring For

An individual with:

Strong respect for recipient dignity, conflict sensitivity, discretion, and integrity.

A commitment to maximising GiveDirectly's impact by building strong, trusted, and respectful relationships with communities and local leaders.

A strong sense of ownership and sound judgment in representing GD at the Community level, including the ability to recognise when to escalate.

A collaborative approach and willingness to work in a fast-paced, field-based team environment.

Qualifications

Bachelor's degree in Business Administration,Procurement and Logistics, or a related field.

3 years of experience in office administration, preferably in an NGO or similar organisation.

Experience handling petty cash and keeping accurate records.

Working knowledge of Google Workspace and MS Office (especially spreadsheets).

Good organisation skills and attention to detail; able to manage several tasks to deadline.

Strong integrity and respect for confidentiality.

Good written and spoken English.

Comfortable with direct, candid feedback and willing to learn and grow.

Willing to travel within Uganda.

This is a fixed term (1 year, renewable subject to funding) contract

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran st