Administrative Assistant

Description

DESCRIPTION

Provides office support by implementing administrative systems, procedures, policies, and monitoring administrative projects. The ideal candidate will have a strong work ethic and keep their work neat and organized. She/he will only pass on quality information to others. He/she will be self-motivated and trustworthy.

Duties/Responsibilities:

• •Answers and transfers phone calls, screening when necessary.
• •Welcomes and assists visitors with their needs.
• •Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• •Maintains filing systems as assigned.
• •Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• •Responds to and resolves administrative inquiries and questions.
• •Prepares agendas and schedules for meetings, as needed.
• •Records and distributes minutes or other records for meetings.
• •Maintain and update a variety of spreadsheets to keep data and information up to date.
• •Assist with recruiting, interviews, and onboarding new staff
• •Process all SWAP plans and SWAP monthly reports
• •Performs other related duties as assigned.

This is a part-time position (20-25 hrs a week) for now with the possibility of becoming a full time position in the near future.

Requirements

Required Skills/Abilities:

• •Strong computer skills including proficiency in Microsoft Outlook, Word, Excel, PowerPoint, etc.
• •Exceptional organizational skills, with the ability to multi-task, perform under pressure, and manage multiple deadlines.
• •Outstanding written and verbal communication skills with strong attention to detail and a positive attitude.
• •Must be a motivated self-starter, capable of working independently and as part of a team.
• •Excellent follow-up skills: e.g., obtaining missing paperwork or checking in with people to keep a project moving forward.
• •Must have strong analytical skills and be able to problem solve.
• •Must be adaptable and flexible while working in cooperation with multiple people.

Education and Experience:

• •Degree preferred, but not required.
• •Three to five years of experience in an administrative role.