Administrative Assistant

MFE Inspection Solutions is seeking an Administrative Assistant to be the welcoming face and organizational hub of our office. In this dual role, you will coordinate daily administrative functions to keep our team running smoothly.

Duties include providing support to our Managers, team members, and customers by supporting office needs and supporting our company's general administrative activities. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operations within the office. ​

Responsibilities:

Front Office & Reception

Serve as the first point of contact for visitors, clients, and vendors, in person and by phone

Manage the main phone line, route calls, and take accurate messages

Greet visitors professionally and manage visitor sign-in

Maintain a clean, organized reception area and conference rooms

Handle incoming and outgoing mail, deliveries, and packages

Administrative Support

Prepare correspondence, documents, and reports

Maintain office files and records, both physical and electronic

Process invoices, purchase orders, and expense reports

Assist with scheduling meetings and managing calendars

Office Coordination

Order and maintain office supplies and equipment

Coordinate office vendors and service providers

Support onboarding of new employees, including workspace setup

Assist with planning office events and meetings

Help enforce and improve office procedures and policies

Provide administrative support to leadership and staff as needed

Qualifications:

High school diploma or equivalent required; associate or bachelor's degree preferred

2+ years of experience in an administrative, receptionist, or office coordination role preferred

Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software

Strong verbal and written communication skills

Excellent organizational skills and attention to detail

Ability to prioritize tasks and manage multiple priorities in a fast-paced environment

Professional appearance and demeanor

Reliable, punctual, and dependable

Benefits:

Total Compensation includes a competitive salary, performance-based incentives, and eligibility to participate in a comprehensive benefits package:

Health Insurance

Dental Insurance

Vision Insurance

Voluntary Supplemental coverages available

Holidays

Retirement Plans with a contribution match

Paid Sick Leave

Paid Vacation Leave

Opportunities for professional growth and career advancement

Collaborative and dynamic work environment

About MFE Inspection Solutions:

MFE Inspection Solutions is a leading provider of advanced inspection solutions, including equipment rental, sales, repair, training, and calibration. We specialize in Non-Destructive Testing (NDT), Remote Visual Inspection (RVI), and environmental tools, incorporating the latest technologies such as robotics and drones. Our mission is to deliver comprehensive inspection solutions that enhance safety, efficiency, and quality across various industries with a strong focus on innovation and customer service.

• Learn more about MFE Inspection Solutions by going to
• www.mfe-is.com

MFE Inspection Solutions is committed to providing fair and equal employment opportunities for all applicants and employees, regardless of any non-merit factors.