Administrative Officer

Summary

About the Position: Serves as Administrative Officer for the District Command Group (District Commander, Deputy District Commander, Deputy District Engineer for Programs and Projects (DPM), and Executive Officer) and General & Administrative (G&A) staff offices. Evaluates administrative systems, identifies inefficiencies, and develops or modifies standard operating procedures (SOPs) to ensure responsive, high-quality support aligned with mission goals.

Duties

• •Manages the executive correspondence workflow, drafting, reviewing, and tracking official correspondence for grammar, format, and clarity in strict adherence to Army Regulation 25-50 and USACE/MVD standards.
• •Composes non-technical correspondence, executive summaries, meeting minutes, and information papers, maintaining automated suspense tracking for all action items.
• •Assists leadership with planning and executing official visits, ceremonies, conferences, stakeholder engagements, and other command sponsored events.
• •Compiles, verifies, and analyzes operational and administrative data from across the District to prepare executive briefings, reports, charts, and presentations for leadership, higher headquarters, and interagency partners.
• •Manages and synchronizes complex executive calendars for the Command Group with full authority to commit leadership time.
• •Manages end-to-end travel operations for the Command Group and visiting dignitaries in compliance with Joint Travel Regulations (JTR), DoD policies, and CEFMS.
• •Coordinates districtwide administrative processes and provides authoritative interpretation/guidance to ensure administrative policies and standard procedures are uniformly executed across all divisions, branches, and field offices.
• •Serves as financial and administrative processing SME within CEFMS.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Qualifications for NH-02: General Experience: Three years progressively responsible experience, 1 year of which was equivalent to at least the NH-01/GS-04 grade level, which includes providing administrative support; assisting with managing correspondence, tracking action items, and/or maintaining calendars; and using office software to prepare documents and/or reports. OR Education: Four year course of study leading to a bachelor's degree. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages. (Note: You must attach a copy of your transcripts.)

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.