Administrative Support Assistant (Office Automation) (Seasonal)

Summary

You will serve as a Administrative Support Assistant (Office Automation) (Seasonal). This is an excepted service appointment, that remains in the excepted service indefinitely. These positions do not confer competitive status. This is a temporary position not to exceed 1039 hours. The typical seasonal is Oct - April, but can be variable during these months due to weather conditions, project needs, or funding. Anticipated Entry on Duty: January 2027

Duties

Some of the major duties you will perform include but are not limited to the following: Maintains office records and filing. Completes annual property inventory. Receives supplies and materials. Orders and maintains stock items such as office supplies and safety equipment. Uses computers and appropriate software for data collection, analysis, and collating. Prepares reports, forms, and tabular material, providing proper spacing, heading, and arrangement for ease of understanding and informational processing. Receives and distributes incoming mail and prepares outgoing mail for delivery. Anticipates needs for and assembles reports, files, and documents relating to data calls. Assists with onboarding and checking-out seasonal employees.

Qualifications

All qualifications must be met by the closing date of this announcement-11/16/2026-unless otherwise stated in this vacancy announcement. SELECTIVE FACTOR: This position requires a typing proficiency of at least 40 words per minute. You must self-certify your ability to type 40 words per minute during the application process. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position -AND- Special knowledge or expertise concerning Alaska public lands natural and/or cultural resources and the management thereof is required. Local knowledge of the resources and the typical conditions that affect the work to be accomplished will be applied in the performance of duties. -ALSO- The following are the competencies identified for this position. Applicants are not required to address these competencies in a separate document but are encouraged to include in their resumes experience related to these competencies: Ability to type 40 words per minute. Skill in the operation of computers. Knowledge of Microsoft software programs, including Word, Excel, and Teams. Knowledge of correspondence procedures, including letters, forms, and reports; include examples. Knowledge of office filing procedures, including handling of confidential information. Ability to organize office files and records. Ability to process travel and time and attendance documents. Ability to manage a variety of tasks with multiple interruptions. Ability to use software programs such as a travel system. To be eligible your application package must clearly show periods of time having lived and/or worked in or near Alaska public lands. To receive credit for time worked, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no substitution of education for the required special knowledge or expertise as outlined in this announcement.