Administrator/Vet Nurse Assistant

Feilding - Companion Animal Referral Services

Our Business

Totally Vets is a dynamic veterinary company providing services and products across the Manawatu, Horowhenua, Tararua and Taumarunui regions for companion animals, equine, and production animals.

Our business thrives on talented people providing superior care and advice for the health, wellbeing and performance of animals. We are committed to achieving our mission of Healthy Animals, Healthy People, Healthy Communities . When you join us, you become part of that effort.

We are constantly improving through learning and innovation. Sharing what we know helps us work better together, while earning the trust of our customers enables us to care for animals and our communities.

The Role

We have an exciting opportunity for an organised and customer-focused Administrator/Vet Nurse Assistant to join our growing Companion Animal Referral team based in Feilding.

This role is integral to the success of our specialist service and serves as the primary point of contact for clients and referring veterinary clinics. You will coordinate all administrative aspects of the specialist caseload, ensuring a seamless experience for clients, patients, referring veterinarians and our specialist team.

Working closely with our Veterinarian team, you will manage referrals, coordinate appointments and procedures, maintain accurate records, and provide exceptional client service throughout the patient journey.

We are a client-centric business and place our customers and patients at the heart of everything we do. You'll be part of a supportive and passionate team, working in a modern referral environment with opportunities to develop your skills and knowledge.

R esponsibilities Include:

Acting as the first point of contact for clients and referring veterinary clinics

Managing incoming phone calls, emails and enquiries relating to the referral services

Processing referrals and maintaining accurate referral records

Obtaining and coordinating referral documentation, diagnostic results and patient histories

Managing the Veterinarian's diary, including consultations, procedures, surgeries and follow-up appointments

Coordinating urgent referrals, waiting lists and appointment changes

Sending appointment confirmations, estimates, reminders and pre-procedure instructions

Preparing invoices, treatment estimates and supporting insurance claim documentation

Preparing referral correspondence, reports and discharge documentation for veterinarian review

Following up on diagnostic results, treatment plans and recheck appointments as directed

Maintaining accurate patient and client records

Supporting the ongoing administration and growth of the referral service

Vet Nurse assistant duties may be required depending on successful candidate and could include walking patients, cleaning surgical kits, cleaning theatre and doing laundry.

We Are Looking For Someone Who Has:

Exceptional organisational and time management skills

Outstanding written and verbal communication abilities

Previous experience in veterinary, medical or specialist administration (preferred)

Experience managing complex diaries and appointment scheduling

A high level of accuracy and attention to detail

Strong customer service skills with a professional and empathetic approach

The ability to prioritise competing demands in a fast-paced environment

Confidence working independently while contributing positively to a team

Good computer literacy and experience with practice management systems

Experience in a vet nurse role or similar would be advantageous but not essential

What We Offer

A supportive and collaborative team environment

The opportunity to work alongside specialist clinicians and referral services

Ongoing learning and development opportunities

Employee benefits and wellbeing initiatives

A modern workplace committed to excellence in patient and client care

This is a full-time position based in our Feilding clinic.

Apply now with your CV and cover letter!

This role is only open to candidates who are currently eligible to work in New Zealand. Evidence of work eligibility will be required.

For more information, please contact:

• Erin Wasley
• HR Manager
• [email protected]