Austin Aviation - Contract Management Specialist III

About This Position

The Contract Management Specialist III is responsible for administering, monitoring and ensuring compliance of a diverse portfolio of airport revenue contracts. The Contract Management Specialist III supports the Commercial Manager by developing revenue solicitations, coordinating contract implementation, overseeing tenant performance and maintaining strong business relationships with concessionaires. The Contract Management Specialist III ensures that all contractual obligations are met in accordance with airport policies, contract administration procedures and applicable regulations, while proactively identifying risks, resolving issues, and promoting effective stewardship of airport revenue streams. Primary Duties: Monitor a portfolio of revenue-generating contracts. Assist in developing, drafting, and coordinating revenue solicitations. Prepare, analyze, and maintain reports related to contract performance, revenue, compliance findings, and key performance indicators. Conduct routine inspections of leased space to verify compliance. Manage and maintain business relationships with tenants. Serves as primary POC for contract‑related inquiries/concerns. Ensures contract activities, deliverables, compliance checks, and renewals are documented and tracked within the approved system. Coordinate with internal departments to support contract development, issue resolution, and enforcement actions.

Job Description:

Contract Management Specialist III

Purpose:

Under limited supervision, develops and manages complex contracts and grants.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• •Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations).
• •Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
• •Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
• •Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues.
• •Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
• •Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
• •Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
• •Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.
• •Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
• •Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• •Knowledge of contract law, contracting practices, regulations, policies and techniques.
• •Knowledge of contract development, contract language, terms, conditions, etc.
• •Knowledge of Federal, State and Local laws.
• •Knowledge of city practice, policy and procedures.
• •Skill in oral and written communication.
• •Skill in handling multiple tasks and prioritizing.
• •Skill in using computers and related software applications.
• •Skill in data analysis and problem solving.
• •Skill in planning and organizing.
• •Ability to evaluate contract agreements.
• •Ability to write specific terms or conditions for contracts.
• •Ability to enforce contractual obligations.
• •Ability to evaluate contractor performance
• •Ability to resolve complex problems.
• •Ability to leading a work group.
• •Ability to work with frequent interruptions and changes in priorities.
• •Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications:

• •Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
• •Experience may substitute for education up to the maximum of four (4) years.
• •A Master’s Degree may substitute for required experience up to two (2) years

Licenses and Certifications Required:

None.

Preferred Qualifications:

• •Experience managing competing priorities and deadlines in a commercial airport or property management environment.
• •Proven problem‑solving skills and sound judgment in addressing contract issues and tenant concerns.
• •Proficient with contract management systems.
• •Ability to read, interpret, and apply legal contract language.
• •Experience drafting and managing solicitations such as RFPs.
• •Strong analytical skills.
• •Ability to travel.





Compensation Range:

The annual hiring range for this position is $62,890.00-$77,980.00



Notes to Candidate:

Assessment:

A skills assessment will be required for this position.

Salary Range :

$62,890.00 - $77,980.00 annually

Travel:

This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information at City of Austin Driver Safety Standards .

Critical Personnel:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able