Budget and Finance Specialist (Procurement)

Summary

Incumbent will serve as the primary point of contact on procurements for the SAA in addition to financial analysis, procurement processes, reporting, and compliance. Incumbent collaborates with all SAA divisions and serves as a key resource for financial guidance and decision-making. Incumbent will have a working knowledge of budget principles and financial processes, a broad understanding of the SAA, House Rules, and governing policies established by the Committee on House Administration.

Duties

Budget and Finance Specialist (Procurement) Administration Division Salary: $95,995-$102,423 This is a non-supervisory position. Job Summary: Incumbent will serve as the primary point of contact on procurements for the SAA in addition to financial analysis, procurement processes, reporting, and compliance. Incumbent collaborates with all SAA divisions and serves as a key resource for financial guidance and decision-making. Incumbent will have a working knowledge of budget principles and financial processes, a broad understanding of the SAA, House Rules, and governing policies established by the Committee on House Administration. Duties: Typical duties include, but are not necessarily limited to: Assists the Director, Budget and Finance with budget and finance programs, projects, and initiatives—utilizes financial systems and software such as PeopleSoft, FinMart, and Hyperion. Processes vouchers, invoices, and staff reimbursements for payment—ensures that submissions are made in a timely manner, include the appropriate supporting documentation, and meet the requirements set forth in the Voucher Documentation Standards and governing policies set by the Committee on House Administration. Manages the SAA’s participation in the House Financial Card Program (HFCP)—ensures that cardholders follow the regulations set forth by the Committee on House Administration; acts as a liaison between the SAA staff and the HFCP team. Assists the Director, Budget and Finance with the development and implementation of processes and procedures relating to budgeting and finance—constantly reevaluates processes and procedures to ensure accuracy and push updates to SAA Divisions as necessary Creates and submits requisitions for purchase orders and maintains information on all open purchase orders and/or SAA contracts—manages the SAA contractor criminal history records check database; assists SAA Contracting Officer’s Representatives/Points of Contact with the onboarding of contractors; creates and submits receipts for payment against purchase orders. Drafts, reviews, and edits Sole Source Justifications and Statements of Work for procurements and/or SAA contracts—coordinates with the Director, Budget and Finance to gain Deputy Sergeant at Arms and/or Sergeant at Arms approval, as applicable.

Qualifications

Job Requirements: Experience performing administrative processes (e.g., answering phones, assisting visitors, purchasing). Experience managing procurements, creating and submitting requestions or purchase orders, drafting Sole Source Justifications and Statements of Work for procurements and contracts. Experience supporting and assisting budget and finance processes (e.g., expense reports, invoices, processing vouchers and payments, travel or purchase card programs). Preferred Qualifications: Professional finance related certification (e.g., Certified Government Financial Manager (CGFM), Certified Public Finance Officers (CPFO)). Experience using financial software (e.g., Hyperion, PeopleSoft, FinMart etc.). Experience applying House financial practices and policies. Experience coordinating budgets with divisions/departments and maintaining a multimillion-dollar budget. Experiencing creating reports and analyzing results using spreadsheet software. Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience. Skill Requirements CORE Adaptability - Ability to deal calmly and effectively with high stress situations and work persistently when facing obstacles. Ability to work well in ambiguous situations, adjust quickly to change, and easily consider new approaches. Collaboration - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to encourage and facilitate cooperation, pride, trust, and group identity. Skill in working with others to achieve goals. Communication - Ability to convey ideas and information to different audiences through verbal and written means. Knowledge of different writing techniques for different document types and purposes. Ability to create written documents that are complete, grammatically accurate, and technically sound. Ability to articulate ideas clearly through speech. Customer Orientation - Values and delivers high quality, professional, responsive, and innovative service to internal and external customers. Builds and maintains effective customer relations that result in satisfaction; holds self and others accountable for quality outcomes. Decision Making - Skill in making sound, well-informed, and objective decisions, taking into consideration the potential impact and implications of the decisions. Ability to commit to action even in uncertain situations. Organizational Awareness- Knowledge of the structure, functions, and dynamics present within the U.S. House of Representatives and the Office of the Sergeant at Arms. Knowledge of relevant policies and procedures that govern the organization. Knowledge of how the Sergeant at Arms fits within the broader context of Federal agencies and how it contributes to government functioning. Planning and Coordination - Ability to organize work, set priorities, and determine resource requirements. Ability to determine short- or long-term goals and strategies to achieve them. Ability to coordinate with others to accomplish goals. Skill in monitoring progress in relation to desired outcomes. Problem Solving - Ability to identify problems; skill in determining accuracy and relevance of information. Ability to use sound judgment to generate and evaluate alternatives, develop effective solutions, and make recommendations. LEADERSHIP Financial Management - Knowledge and application of the basic principles, practices, and methods of financial management. Knowledge of financial processes and procedures relevant to the organization. Policy Knowledge and Development - Knowledge of policies and procedures pertaining to the U.S. House of Representatives and the Sergeant at Arms. Ability to develop, implement, and maintain internal policies. Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance. Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the SAA SPECIALTY Administrative Support - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production for the operation of a division or the Sergeant at Arms. Budgeting - Knowledge and application of the principles and practices of budget administration, including preparing, formulating, justifying, reporting on, and executing the budget. Computer Literacy - Skill in using computer system(s) and software to access or retrieve information from files, databases, records, programs, online systems, etc. Skill in using several software systems that are mandatory for use. Congressional Awareness and Tact - Knowledge of the internal and external influences that impact the work of the organization. Ability to maintain a nonpartisan approach when addressing work and interacting with others. Knowledge of organizational reality and ability to act accordingly. Data and Information Management - Kn