Equipment Facility & Services Assistant

Summary

Serves as an Equipment & Facility Services Assistant (EFSA) in the Engineering section of the Ralph H Johnson VA Medical Center. ls assigned primary responsibility for the ongoing maintenance, control and administration of a comprehensive computerized maintenance management system (CMMS). As an EFSA, the individual coordinates work priorities and takes policy direction from the Section Supervisors.

Duties

Major duties and responsibilities include (but are not limited to): Develop and update asset profiles, history, maintenance schedule, and related maintenance procedures and requirements for equipment. Organize and compile pertinent information and enter data and updates for equipment into the maintenance system. Analyze summaries to check, verify, and correct data. Answers inquiries about work order status, equipment maintenance history, trouble reports, and other preventive maintenance questions. Issue and schedule routine and non-routine maintenance, repair, and replacement of all equipment, machinery, etc. Collects information and requirements ofO&M trades, and issues PM work orders for use by the maintenance trades. Ensures proper work order hierarchy exists to track both planned and expended labor at the trade level as well as the overall job level. Uses software applications to draw information to prepare/assist in preparation of reports. Records and maintains information on safety certifications and inspections. Coordinate repairs of the physical facilities that require contract repairs Demonstrates experience using and managing computerized maintenance management systems (CMMS) to track work orders, equipment maintenance history, schedules, and asset documentation; able to compile, analyze, and correct data to ensure accuracy and support maintenance operations. Strong organizational and administrative skills with the ability to coordinate maintenance activities, manage preventive maintenance programs, process and prepare reports, and maintain accurate records for equipment, certifications, and safety inspections. Knowledge of procurement, property management, and inventory control practices, including assisting with purchasing equipment and supplies, tracking assets and fleet vehicles, and supporting contract repair coordination. Proficient in timekeeping, payroll, and scheduling for maintenance staff, ensuring accurate input and reporting of time and attendance, and maintaining compliance with compensation policies and essential personnel requirements. Effective communication and customer service skills, able to provide training and technical support to colleagues, work cooperatively with various stakeholders, and deliver courteous, clear, and responsive information in an ever-changing healthcare environment. Utilizes a CMMS such as MAXIMO, to provide system control, oversight, repair history, analysis and quality of the data entered, and documentation of historical, current, and future maintenance operations for the ongoing maintenance program at the Ralph H Johnson VA Medical Center on various assets (i.e. equipment and spaces). Exercises own initiative in developing or updating asset profiles, history, maintenance schedule, and related maintenance procedures and requirements for separate pieces of equipment and/or facility features from the time of purchase until retired or replaced. System elements and resources include operation and maintenance manuals, catalog data, parts lists, modifications to design prints, scheduled and unscheduled maintenance repair records, replacement parts, and comparison labor and cost data. Integrated equipment records include major items of repair, recurring problems, backlog, actual hours accomplished, labor costs, and other details associated with work performed. Organizes, compiles all pertinent information, assures accuracy, and enters data and updates for each piece of equipment into the maintenance system. Reviews and analyzes summaries and printouts to check, verify, and correct data. Answers inquiries about work order status, equipment maintenance history, trouble reports, and other preventive maintenance questions. Compiles, prepares, and generates various reports [man-hour reports, maintenance backlog reports, equipment downtime reports, etc.], records, statistics, listings, charts and graphs, or other related information for the Maintenance, Operations, Repair, & Readiness (MORR) Supervisor and Chief of Engineering to use in determining future manpower requirements, for developing and approving short- and long-range schedules, and for trade supervisors to utilize to schedule their work crews. Prepares periodic O&M program reports for the MORR Supervisor and/or their staff. Work Schedule: Monday - Friday 7:30 am - 4:00 pm Telework: Ad-Hoc maybe authorized Virtual: This is not a virtual position. Position Description/PD#: Equipment Facility & Services Assistant/PD10231A Relocation/Recruitment Incentives: Not Authorized Physical Requirements: The work requires long periods of time working and keyboarding at a computer workstation. Periodically will involve some walking, standing, crawling, bending, or carrying of light items for initial investigation of requested work.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement 11/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position, you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Qualifying specialized experience includes: demonstrated the ability to organize and compile all pertinent information, assure accuracy, and enter data and updates for each piece of equipment into the maintenance system. Review and analyze summaries and printouts to check, verify, and correct data. Answers inquiries about work order status, equipment maintenance history, trouble reports, and other preventive maintenance questions. Compiles, prepares and generates various reports [man hour reports, maintenance backlog reports, equipment downtime reports as needed. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experienc