Executive Assistant II, Amazon Ads Marketing

Amazon Ads is seeking a self-driven, highly organized, customer obsessed Executive Assistant to support 2-3 Directors in the Amazon Ads Marketing organization. This high impact role functions as an essential info resource and POC for high profile industry events and C-level customer engagement. High-judgment planning and communication skills are required.

The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is essential.

This role frequently coordinates with executive assistants and other partners across the broader Ads organization. A positive service-oriented approach is important, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a NYC based role, five days a week in-office is required.

• Key job responsibilities
• - Complex calendar management and meeting prioritization for large scale meeting coordination
• - Proactive project and events coordination and engagement with leadership
• - Drive key team activities (staff meeting agendas, all-hands meetings, track and help drive completion of key deliverables and follow up onoutstanding items.
• - Maintain organizational charts; partner with Finance, Recruiting and HR on headcount management
• - Manage and develop another assistant within the Marketing team to further assist the office with: document coordination, meeting follow up and preparation, space planning and coordination, new hire onboarding, team social events, etc.
• - Travel coordination, including creating detailed itineraries and briefing materials
• - Coordinate and track expense reimbursements.
• - Act as administrator over team SharePoint sites
• - Act as administrator over Space Management for organization.

Basic qualifications

- 5+ years of executive assistant experience

Preferred qualifications

• - Experience leading process improvements
• - Experience in a fast-paced, high-tech company
• - Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, NY, New York - 81,600.00 - 142,800.00 USD annually