Executive Assistant II

Summary

The Secretary of the Senate's Executive Office is seeking an Executive Assistant II . The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.

Duties

This is administrative work providing clerical support to the Assistant Secretary and Secretary of the Senate. Work involves performing a variety of administrative duties involving sensitive and/or confidential matters and assisting with planning and preparation of special Senate events. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual, and requires independent judgment in setting priorities and handling assignments. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.

Qualifications

PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary. MINIMUM QUALIFICATIONS Work requires a bachelor’s degree with two to four years of relevant administrative support experience. Relevant internship experience and other comparable experience may be considered, along with the following knowledge, skills, and abilities: Basic knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate. Knowledge of modern office practices, procedures, and equipment. Knowledge of business English, spelling, and business math. Ability to work in a fast-paced environment. Ability to use independent judgment. Ability to work effectively with Senators, their spouses, executives, Senate staff, and the public. Ability to appropriately handle confidential matters and information. Ability to use computer and relevant software packages. Ability to deal with others using tact and diplomacy. Ability to communicate professionally and effectively, both orally and in writing. Ability to follow departmental rules, regulations, procedures, and functions. Ability to multi-task and prioritize work with careful attention to detail. Ability to work long, unpredictable hours, including weekends and holidays. LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS None.

Education

See minimum qualifications above for education details and Licenses & Certifications.