Executive Assistant & Office Coordinator

Who We Are

Trident Transport is a freight brokerage & logistics provider specialized in brokering and handling freight. Solving problems and helping our customers is what we do best. We are here to help. Anytime. Anywhere. No Matter What.

INC. 5000 has recognized Trident as one of the fastest-growing companies in the United States for seven years in a row and we were ranked in the top 500 for back-to-back years. Our unrivaled work environment has been highlighted many times and gathered multiple awards, including “Best of the Best – Places to Work.”

About the Role

We’re looking for a highly organized, professional, and personable Executive Assistant & Office Coordinator to support our executive team while serving as the face of our Chattanooga office. This role is a blend of executive support, front desk management, and culture coordination. You’ll be the first impression for visitors and a trusted partner to leadership keeping priorities on track, communications organized, and helping create a positive, well-run office environment.

What You’ll Do

Greet and welcome employees, visitors, clients, and candidates with professionalism

Coordinate with visitors and notify appropriate employees of guest arrivals

Manage the reception area and ensure it remains clean, organized, and welcoming

Receive, sort, and distribute incoming mail, packages, and deliveries

Coordinate outgoing mail and shipments as needed

Maintain office supply inventory and reordering

Assist with maintaining shared office spaces

Provide administrative support to the HR team and assist with day-to-day HR activities

Coordinate new-hire welcome experiences and ensure employees have what they need on their first day

Assist with scheduling interviews and coordinating candidate visits

Assist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunities

Assist the HR team and Executive leadership with projects as directed

Answer and direct incoming calls and inquiries as needed

What We’re Looking For

Strong organizational skills with attention to detail

Excellent written and verbal communication

High level of professionalism and discretion

Ability to anticipate needs and stay one step ahead

Comfortable managing multiple priorities in a fast-paced environment

Proficiency with Microsoft Office / Google Workspace

Trident Transport is an Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation or any other protected status.