Executive Virtual Assistant

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job Title: Executive Virtual Assistant

Location: Remote

Time Zone: US Time Zones (EST–PST)

• Role Overview
• We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments

Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items

Handle email management, correspondence, and follow-ups on behalf of executives

Prepare and edit documents, presentations, reports, and spreadsheets

Coordinate travel arrangements and itineraries when required

Act as a liaison between executives and internal/external stakeholders

Maintain organized digital filing systems and documentation

Support special projects, research, and ad hoc administrative tasks as needed

Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership

Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.

Strong organizational and time-management skills with the ability to prioritize effectively

Excellent written and verbal communication skills in English

High level of discretion, professionalism, and reliability

Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

Experience supporting C-level executives or founders

Familiarity with project management or CRM tools

Background in a fast-paced startup or professional services environment

Experience coordinating across multiple departments or external partners

Tools & Technology

Google Workspace (Gmail, Calendar, Docs, Sheets)

Slack, Zoom, Microsoft Teams

Asana, Trello, or similar project management tools

Calendar scheduling tools (e.g., Calendly)

Document management and cloud storage platforms (e.g., Google Drive)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

We connect top talent with vetted employers, competitive pay, and real growth opportunities.