FBS Administrator I

Job Title

FBS Administrator I

Agency

Texas A&M University

Department

FMO Financial Management Operations

Proposed Minimum Salary

$4,105.92 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Essential Duties

Accounting / Business Support

• •Prepares, reviews, and audits financial system entries
• •Reconciles accounts
• •Identifies outstanding items and implements solutions/communicates actions
• •Provides oversight, reviews, and audits financial and accounting transactions
• •Assists with external reporting functions
• •Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

• •Tracks internal projects, audits, business records, and records management
• •May coordinate access requests
• •May oversee or lead a function or serve as a subject matter expert in one or more areas
• •May review and revise job aids as needed
• •May supervise student workers
• •May mentor or train subordinate staff members

Department Specific

• •Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk
• •Handle emails and phone calls within specified timelines
• •Contribute to the team by working effectively with others
• •Serve as a resource in educating the departmental personnel in Accounts Payable procedures
• •Work with vendors to assist them with identifying proper payment application
• •Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments
• •Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines
• •Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing
• •Review encumbrance requests

What You Need to Know

Salary : $49,271 annual

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• •Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
• •No experience

Required Knowledge, Skills, and Abilities

• •Knowledge of word processing, spreadsheet, and database applications
• •Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
• •Strong verbal and written communication skills
• •Ability to work independently once given a project
• •Ability to apply rules and regulations in a complex environment

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.