HR Assistant (Office Automation)

Summary

This vacancy is for a GS-0203-5/6/7, HR Assistant (Office Automation) located in the Department of Homeland Security, U.S. Coast Guard, HUMAN RESOURCES SERVICE CENTER HEADQUARTERS with one position in Washington, District of Columbia and one position in Curtis Bay, MD.

Duties

You will serve as a/an HR Assistant (Office Automation) and be responsible for providing clerical and technical support for processing a full range of staffing and position classification actions and to independently perform certain routine assignments. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Monitors and audits personnel actions to ensure strict compliance with Office of Personnel Management (OPM) laws, rules, and federal regulations. Drafts and issues Permanent Change of Station (PCS) orders for civilian employees undergoing geographical relocations, inter-agency transfers, or other authorized reassignments. Advises employees on individual entitlements, answers related inquiries, and coordinates travel arrangements by acting as the primary liaison with external installations and agencies. Performs classification clerical tasks, including assigning status codes, generating position management reports, and auditing the accuracy of organizational structure and position data. Utilizes word processing software and peripherals to draft, format, and produce standardized organizational documents, including official correspondence, letters, and administrative reports. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Qualifications

Basic Requirements: This position has a positive Education Requirement in addition to at least one year of Specialized Experience or substitution of education for experience or combination (if applicable) in order to be found minimally qualified. Transcripts must be submitted with your application package. You MUST meet the following requirements: To qualify at the GS-05 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-04 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Applies standardized rules, procedures and operations to provide administrative support. Establishes and maintaining a variety of files and records; entering information into an automated system or database. Reviewing documents for accuracy and completeness, reconciling errors, and obtaining additional information as required. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. OR Education: Successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical, junior college, college or university OR have a combination of experience as described in the job opportunity announcement and education. (NOTE: YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPTS. NOTE: Education can be substituted for experience at this grade level. To qualify at the GS-06 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-05 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Processes the full range of personnel and pay actions, including novel or unusual actions of civilian employee personnel and pay records to produce accurate and compliant personnel actions by examining moderately complex pay issues and applying applicable laws, regulations, and agency policies. Performs non-standard staffing support duties to applicant files and recruitment actions to produce qualified referral lists and staffing documentation by reviewing applications, applying OPM qualification standards, veterans' preference, and applicable hiring authorities. Prepares and issues vacancy announcements to recruitment actions using USA STAFFING and other authorized recruiting sources to produce properly advertised vacancies by ensuring announcements meet OPM and agency recruitment requirements. Processes classification support actions and position data requests to standard position descriptions and organizational records to produce accurate position management data by assigning and verifying codes, generating reports, and resolving discrepancies in position and organizational structures. Uses word processing and office automation tools to create, edit, and distribute HR documents and electronic correspondence to produce accurate and timely reports, letters, and records by applying established formatting standards and electronic communication procedures. NOTE: Education can not be substituted for experience at this grade level. To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Processes the full range of personnel and pay actions, including complex actions to civilian employee personnel and pay records to produce accurate and compliant personnel actions by researching moderately complex pay issues, applying laws and regulations, and serving as technical resource to lower graded employees. Apply appointing authorities, qualification standards, and employment regulations to applicant files and staffing actions to produce qualified applicant referrals and advisory support to managers by screening applications, ranking applicants, and explaining legal and regulatory staffing requirements and options. Performs delegated staffing support functions to permanent and temporary recruitment actions to produce properly executed hiring actions by assisting with job analysis, establishing evaluation criteria, preparing vacancy announcements, applying merit promotion principles, and administering job offers and applicant notifications. Classifies and administers position data for commo