HSE & Field Administrator

Position Summary

The HSE & Field Administrator provides administrative support to YCI's HSE and Site Operations teams. This role keeps safety documentation, training records and field paperwork organized, accurate and audit-ready, so HSE Coordinators and Site Superintendents can stay focused on the work in the field.

Key Responsibilities

HSE Administration

Maintain the YCI training matrix and employee certification records in BIS.

Schedule safety training, book third-party courses and coordinate attendance.

Prepare orientation packages for new hires, subcontractors and site visitors, and file completed orientation records.

Collect, check for completeness and file field-level hazard assessments, toolbox talks, inspections and safety meeting minutes.

Enter incident, near-miss and first aid reports into the tracking system and follow corrective actions through to close-out.

Compile monthly HSE statistics (hours worked, incidents, training completion) for the HSE Manager.

Maintain COR audit files and gather documentation for internal and external audits.

Track subcontractor safety prequalification documents, including WCB clearance letters, insurance certificates and COR/SECOR status.

Maintain the SDS library and inventory of PPE and first aid supplies; order as required .

Monitor and maintain third party compliance systems ( ISNet , Avetta, etc.)

Coordinate and assist in COR audits.

Update and make changes to HSMP as needed.

Field Administration

Set up and maintain site document binders and required postings (permits, emergency response plans, legislated postings).

Collect and verify field timesheets and submit them to payroll on schedule.

Track tools, equipment and rentals assigned to each site; coordinate deliveries, pickups and returns.

Order site supplies and process related purchase documentation.

Maintain site personnel lists and daily sign-in records.

Provide general administrative support to the Site Operations team.

What you bring to York

High school diploma; post-secondary certificate in Office Administration, Occupational Health & Safety or a related field is an asset.

2+ years of administrative experience, ideally in construction or a safety-focused environment.

Working knowledge of Alberta OHS legislation and the COR program is an asset.

Valid Class 5 driver's license and reliable transportation to job sites.

Ability to forge, grow and maintain positive relationships with multiple groups

Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy with attention to detail

Ability to work collaboratively with a positive attitude

Core Competencies

Knowledge of HSE R egulations

Communication

Relationship Management

Hustle

Detail-Orientation