Project Field Administrator

Compensation Range

$38.00 - $45.00

Job Description Summary:

To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:

• •Able to perform all essential Project Assistant/Coordinator responsibilities
• •May coordinate and/or supervise clerical/administrative staff
• •May answer phones – screen/handle routine items, direct calls as appropriate
• •Compose and/or edit letters, memos, reports, procedures, etc. as required
• •Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
• •Attend and document project meetings (write minutes)
• •Set up and maintain project filing system
• •Distribute documents to subcontractors, maintain document logs
• •Update drawings and post changes
• •Prepare and maintain RFI logs on CMiC system
• •Transmit and distribute submittals
• •Prepare and maintain submittal logs
• •Prepare and maintain expediting log
• •Perform expediting functions
• •Input quantities in labor cost reports on CMiC
• •Cost code and/or verify correct codes on time sheets
• •Prepare and document extra work orders
• •Maintain reference log and associated documents on CMiC
• •Review and assemble change order submittals and quantity surveys
• •Maintain progress photo album
• •Assist in compiling billings, lien releases and certified payrolls, as applicable
• •Compile contract close-out documents and as-builts
• •Document punch-list work
• •Create Owners’ forms as required for reporting purposes
• •Coordinate paper flow from field to Division Office
• •Complete other responsibilities as assigned

• MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
• •4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
• •Ability to keyboard 65-75 WPM accurately
• •Advanced knowledge and use of word-processing and spreadsheet software
• •Proficient in use of general office procedures and office machines
• •Proficient English verbal communication skills, including professional telephone manner
• •Proficient written communication skills, including business writing skills
• •Reliability, dependability and flexibility