Human Resources Specialist - Recruiting & Onboarding 

Human Resources Specialist – Recruiting & Onboarding

About the Role

Intellivo is seeking a proactive, organized, and collaborative Human Resources Specialist – Recruiting & Onboarding to join our People Operations Team. This role will support talent acquisition and onboarding activities while contributing to the effective execution of key People Operations processes.

The Human Resources Specialist will play an important role in identifying and engaging qualified candidates, coordinating recruitment activities, and supporting hiring managers throughout the hiring process. Success in this role requires a hands-on approach, strong follow-through, and the ability to manage multiple priorities while maintaining an organized and positive candidate experience.

In addition to recruiting and onboarding, this individual will assist with other People Operations activities and projects, with opportunities to expand their knowledge and take on additional responsibilities over time.

The ideal candidate is a self-starter who is eager to learn, receptive to feedback, comfortable following established processes, and willing to step in wherever support is needed. They take ownership of their assigned responsibilities, communicate effectively, and consistently follow through on commitments.

Job Responsibilities

Recruiting & Talent Acquisition

Execute full-cycle recruitment activities for assigned positions, from initial requisition intake through offer acceptance and onboarding handoff.

Proactively source, identify, screen, and engage qualified candidates through LinkedIn, job boards, professional networks, referrals, and other sourcing channels.

Partner with hiring managers to understand position requirements, candidate qualifications, and hiring priorities.

Develop and maintain job postings and candidate screening criteria in collaboration with hiring managers and the People Operations Team.

Review applications, conduct initial candidate screens, and assess alignment with established job requirements.

Coordinate interviews, communicate with candidates, prepare interview teams, and facilitate timely follow-up throughout the hiring process.

Maintain regular communication with hiring managers regarding candidate pipelines, recruiting progress, outstanding feedback, and next steps.

Support offer preparation and coordination, including proposed start dates, approvals, and candidate communications.

Maintain accurate and timely candidate records, requisition information, and recruiting activity within the applicant tracking system and HRIS.

Monitor recruiting progress, maintain organized candidate pipelines, and follow established processes to support efficient and consistent hiring practices.

Support recruiting initiatives, outreach efforts, and other talent acquisition projects as assigned.

Ensure recruitment activities align with applicable employment laws, company policies, and established hiring procedures.

Onboarding & People Operations Support

Coordinate pre-employment and onboarding activities to support a smooth and positive new-hire experience.

Partner with hiring managers, IT, and other internal stakeholders to coordinate onboarding requirements, access requests, orientation, and required documentation.

Assist with background checks, employment eligibility verification, new-hire paperwork, and onboarding system updates.

Maintain accurate employee information and documentation within the HRIS and other applicable systems.

Provide administrative and coordination support for employee lifecycle activities, HR programs, and People Operations initiatives.

Assist with HR documentation, employee communications, compliance activities, and other operational processes as assigned.

Take on additional responsibilities and projects as the needs of the People Operations Team evolve.

Perform other duties and special projects as assigned.

Qualifications

3+ years of experience in recruiting, talent acquisition, human resources, or a related field, with demonstrated hands-on recruiting and sourcing experience.

Experience identifying, engaging, and screening candidates across multiple positions or talent markets.

Familiarity with applicant tracking systems, HRIS platforms, LinkedIn, job boards, and Microsoft Office or comparable productivity tools.

Strong organizational skills and the ability to manage multiple assignments, competing priorities, and deadlines.

Excellent written and verbal communication skills, with the ability to build professional relationships with candidates, hiring managers, and internal stakeholders.

A proactive, hands-on approach to work, with a demonstrated ability to follow through on assigned responsibilities and meet established deadlines.

Ability to follow established processes and direction while working independently and seeking guidance when appropriate.

Strong attention to detail and a commitment to maintaining accurate records and documentation.

Adaptability, receptiveness to feedback, and a willingness to learn new systems, processes, and areas of human resources.

Ability to handle confidential information with professionalism and discretion.

Bachelor's degree in Human Resources, Business, or a related field preferred, or an equivalent combination of education and relevant experience.

What Success Looks Like

Qualified candidates are consistently identified, engaged, and advanced through the recruitment process.

Recruiting assignments and follow-up activities are completed accurately and on time.

Hiring managers and candidates receive timely, professional communication throughout the hiring process.

Recruiting and onboarding records are accurate, organized, and maintained in accordance with established processes.

Assigned People Operations activities and projects are completed reliably, and the individual continues to develop their HR knowledge and capabilities over time.

What We Offer

Benefits That Support You Inside and Outside of Work

At Intellivo, we believe our people are our greatest asset. We offer a comprehensive benefits package designed to support your health, financial well-being, and life outside of work, including:

Comprehensive medical, dental, and vision insurance

401(k) retirement savings plan with employer match

Paid time off and paid holidays

Company-paid life insurance

Short-term and long-term disability coverage

Employee Assistance Program with counseling, financial coaching, legal resources, career coaching, and wellness support

Health Savings Account with company contributions for eligible employees

Wellness, healthcare advocacy, and pet benefits

A high-performing, collaborative culture built around ownership, accountability, continuous improvement, and meaningful impact

Who is Intellivo?

As an industry market leader in subrogation, Intellivo empowers health plans and insurers to maximize financial outcomes by identifying and pursuing more reimbursement opportunities from alternative third-party liability (TPL) payers. Through innovative technology, Intellivo accelerates the identification of reimbursement opportunities while eliminating burdensome outreach to plan members. With a 26-year history of excellence, Intellivo proudly represents more than 200 of the country's largest health plans.