Junior Admin Assistant - UK

We are seeking a proactive and organised Junior Administrative Assistant to provide front-of-house support whilst acting as a shared administrative resource across the business.

This is a varied role that combines reception responsibilities with general administrative support to multiple departments. The successful candidate will be the first point of contact for visitors and callers, whilst also assisting with meeting coordination, travel arrangements, document preparation, office administration and project support.

This role would suit someone early in their career who is looking to gain broad business exposure within a professional corporate environment.

Key Responsibilities

Administrative Support

Provide general administrative support to Business Services Lead and Team Assistants

Assist with travel bookings and meeting coordination

Prepare, format, print and distribute documents and presentations

Support onboarding and other people-related administration

Maintain filing systems, contact lists and business records

Ensure kitchen, refreshments and communal facilities are kept clean, tidy and well-presented throughout the day

Monitor and replenish kitchen, stationery and office supplies, ensuring stock levels are maintained and shortages are addressed promptly

Assist with company events, staff meetings and ad hoc projects

Reviewing, approving and rejecting team expenses using Concur

Training new starters on Concur

Reception/Office

Meet and welcome visitors

Answer and direct incoming calls and enquiries

Manage meeting room bookings and meeting preparations

Coordinate catering, couriers, post and deliveries

Maintain reception, meeting rooms and communal areas to a high standard

Liaise with building management and security where required

Monitor M7 Info email inbox and distribute where required

Skills and Behaviours

Describe what someone needs to be effective in the role.

Skills / Knowledge / Experience

Previous administration, customer service or office experience

Strong organisational skills and attention to detail

Excellent communication and interpersonal skills

Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

Positive, proactive and flexible approach

Ability to manage multiple priorities and work effectively as part of a team

Behaviours / Ways of Working

Professional and approachable

Highly organised and dependable

Service-oriented with a willingness to help

Comfortable working with stakeholders at all levels

A team player with a positive, "can-do" attitude