Management Analyst (Program Manager)

Summary

As a Management Analyst in the WHS Pentagon Services Division, you will oversee the Foreign Gifts Program, Printing Program, and Federal Register Publishing. You will independently perform comprehensive program management, drive process improvements, and analyze workflows to optimize efficiency. Utilizing specialized program knowledge and analytical techniques, you will resolve operational issues and provide authoritative subject matter advice.

Duties

Incumbent typical work assignments may include the following: Serves as the primary Program Manager overseeing the execution, compliance, and daily operations of the Foreign Gifts Program; manages matrixed personnel to track taskings, audit data consistency, and advise Office of the Secretary of War (OSW) personnel on gift disposition policies. Directs the daily execution of the OSD Printing and Federal Register Publishing programs; partners with the Defense Logistics Agency (DLA) to manage customer requirements and ensure strict compliance with statutory and federal publishing regulations. Serves as a senior advisor to the Director and Branch Chief, conducting technical and non-technical workflow studies, evaluating program effectiveness, and developing new administrative methodologies to optimize operational efficiency. Functions as the COR for multiple supplies and services contracts; executes technical evaluations of contractor cost proposals, reviews requests for equitable adjustments (REA), and audits monthly and quarterly cost reports. Leads the design and coordination of procurement strategies, acquisition plans, and statement of work (SOW) packages; manages the Supplies and Services Portal, inventory controls, and key program metrics.

Qualifications

Promotion Potential: If you are selected below the full performance level, you will be placed under a career development plan and may be non-competitively promoted if performance is satisfactory, you successfully complete all requirements and are recommended by management. Promotion is not guaranteed, and no promise of promotion is implied. In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-11 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to Assisting in the daily administration of corporate compliance, gift, or property tracking programs; Monitoring supply acquisitions, inventory levels, and customer service portals to generate operational metrics; AND Supporting vendor contract monitoring by tracking delivery timelines, logging performance metrics, verifying invoices, and compiling inspection reports. OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You may qualify at the GS-12 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to Managing the development, execution, and daily operations of specialized compliance, gift, or property tracking programs; Directing project tasks using automated tracking systems; Coordinating inventory controls, office supply acquisitions, and cross-functional project teams; AND Serving as a technical contract monitor, program manager, or contract administrator on vendor and delivery service contracts. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave. Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

Education

Education cannot be substituted for experience at the GS-12 level. OR ARE YOU QUALIFYING BASED ON EDUCATION or A COMBINATION OF EDUCATION AND EXPERIENCE? You must provide sufficient documentation of your education in your resume. You MUST provide a copy of official or unofficial transcripts or degrees in your application package. It may also be acceptable to document your applicable course listing in your resume (course number, credits earned, etc.). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency. If selected, an official/sealed transcript will be required prior to appoint