Management and Program Analyst

Summary

This position is located in Office of Policy & Program Analysis, Business Management Division. The ideal candidate is a highly organized, discreet, and solutions-oriented professional who can manage executive schedules and meetings, prepare accurate briefing materials, communicate effectively with stakeholders, and balance competing priorities to support leadership decision-making.

Duties

What will I do in this position if hired? In this position, you will serve as the primary point of contact for executive support, coordinating briefing materials, meetings, travel, communications, and administrative activities to ensure timely, high-quality, and strategically aligned executive engagements. Typical assignments include: Maintaining executive calendars and meeting agendas for the Associate Administrator, Deputy Associate Administrator, and Senior Technical Advisor utilizing Microsoft Office Suite of products, ensuring quality and timeliness of content and decision support material for meetings, conferences, hearings, and interagency engagements. Arranging travel for executives to include preparing itineraries, obtaining transportation and accommodation reservations, preparing travel authorizations, and reimbursement vouchers; and preparing content and logistics for participation in travel events to align activity with strategic objectives. Providing direct support to executives, Senior Advisor, and the Business Management Office (BMO) with rewards and recognition programming, and building and executing strategic internal communications plans. Supporting leadership in the development of organizational health goals; supports the leadership team to develop a plan for setting goals, aligning goals across divisions, and reporting on progress made toward goals on a regular basis. What else do I need to know? At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions. Promotion Potential: Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

Qualifications

Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service. The qualification requirements listed below must be met by the closing date of this announcement.To qualify for this position at the GS-11 level, you must possess one full year of specialized experience equivalent to at least the GS-09 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following: Providing administrative support to senior leadership such as acting as a first point of contact, managing calendars, preparing agendas, and reviewing meeting materials; AND Using administrative programs and logistics systems, such as Microsoft Office, Concur, GovTA, FedHR, and Zoom. OR Ph.D. or equivalent doctoral degree -or- 3 full years of progressively higher level graduate education leading to such a degree -or- LL.M., if related ORCombination of specialized experience and education. To qualify for this position at the GS-12 level, you must possess one full year of specialized experience equivalent to at least the GS-11 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following: Providing project support to senior leaders such as gathering and analyzing data, report findings, developing recommendations, and help carry projects through implementation; AND Providing administrative support to senior leadership such as acting as a first point of contact, managing calendars, preparing agendas, and reviewing meeting materials; AND Using administrative programs and logistics systems, such as Microsoft Office, Concur, GovTA, FedHR, and Zoom. Please read the following important information to ensure we have everything we need to consider your application: Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Please limit your resume to two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages. Your resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience. Are you qualifying based on your work experience? Qualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, it must contain the following information organized by experience/position: (1) job title, (2) name of employer, (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY), (4) detailed description of duties performed, accomplishments, and related skills, and (5) hours worked per week (part-time employment will be prorated in crediting experience). Federal experience/positions must also include the grade level, occupational series and dates in which you held each grade level. Are you a current or former FEMA Reservist/Disaster Assistance Employee (DAE)? To accurately credit your experience from intermittent positions and Reservist Deployments, you must list the dates (from MM/DD/YY to MM/DD/YY) of deployments that are relevant to your qualifying experience, along with the job title and specific duties you were responsible for during each deployment. Determining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found "not qualified." Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information on crediting experience and/or education, please reference the OPM General Schedule Qualification Standards.

Education

Education substitution: This position permits applicants to qualify based on education (o