Office Administrator & Sales Coordinator (m/f/d)

Our client is a Japanese-owned international trading company specializing in industrial materials and components for the manufacturing sector. With operations across Europe and close collaboration with customers and suppliers worldwide, the company is seeking a proactive and organized Office Administrator & Sales Coordinator to support its Hamburg office.

Responsibilities

Office Administration

• •Manage day-to-day office administration and general affairs activities
• •Handle office supplies, facility management, and vendor coordination
• •Maintain company records and support administrative procedures
• •Assist in managing relationships with external service providers and local authorities as required

Sales Coordination

• •Process customer orders and supplier purchase orders
• •Coordinate order fulfillment and monitor delivery schedules
• •Arrange shipments and liaise with logistics providers
• •Prepare and maintain sales-related documentation and records
• •Support communication between customers, suppliers, and internal stakeholders

Reporting & Internal Coordination

• •Prepare and submit periodic reports and documents to headquarters
• •Support management with administrative and coordination tasks
• •Assist with data collection, documentation management, and ad hoc projects
• •Facilitate smooth communication between local and international teams

Requirements

• •Native-level German language skills
• •Business-level English communication skills
• •Previous experience in office administration, general affairs, sales support, or a similar administrative role
• •Experience in order processing, sales administration, logistics, or customer service is advantage