Office Coordinator

Position & Team: Office Coordinator (Board Support, Fleet Management, and Billing Support), Admin

Wage Range: $29-30.50/hour + PTO, 401K match, Health/Dental/Vision insurance, housing assistance

Classification: Full-time, year-round, non-exempt

Start Date: November 2026

Reports to: Director of Human Resources

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JOB DESCRIPTION

CORE RESPONSIBILITIES:

The Ascendigo Office Coordinator will assist all departments with administrative requests including but not limited to scheduling and organizing meetings, scanning and printing, supply/equipment requests, and conference room preparation. This position will have strong organizational and multitasking skills, attention to detail, and excellent written and verbal communication skills with a strong emphasis on board activities. This position is also responsible for making sure the office space runs smoothly, that it is neat and tidy, and stocked with supplies.

TASKS:

Greet all visitors, provide general support and information

Support task as needed for senior leadership including but not limited to travel, filing, editing, typing, copying, binding, and scanning.

Keep the office tidy, stocked, and organized, including kitchen, conference room, and storage closets

Receive, sort, and distribute all deliveries and mail

Order office supplies, stock supply stations, and ensure office equipment is operable

Coordinate repairs for office equipment

Assist with new client intake

Handle sensitive information in a confidential manner in compliance with HIPAA

Ensures all billing and session documentation in the Aloha ABA is completed accurately and on time to support regulatory compliance and billing integrity.

Coordinate office procedures including control of petty cash

Phone system operations and equipment check in/out procedures

Perform administrative tasks to support daily business operations

Always exhibit polite and professional communication

Provide basic bookkeeping and process deposits

Coordinate with IT vendors ensuring technology and support needs are met

Responsible for board and committee meeting schedules, portal updates, minutes, agendas, packets, and any annual board documents.

Other duties as assigned or needed.

support with general mailers

Supply checks and facility walkthroughs

Answering Phones and helping direct call traffic

Answering doors / letting visitors in/out of building

Fleet Coordination (5-10 hours/week)

Checking fluid, lights, tires & making record

Coordinating repairs with mechanics & scheduling pickup/ drop-off

Administering new driver training and administering driver re-checks

On Call Support in case of vehicle breakdown

Work with current staff members to help coordinate weekly vacuuming and cleaning

Board Admin Support

Manage all board and committee calendar invites

Manage board tracker (attendance and demographic info)

Ensure all required documentation is uploaded to the board portal, quarterly

Prepare & Distribute board and committee packets quarterly

Complete minutes for all board meetings and devo, program, and finance committee meetings, quarterly

QUALIFICATIONS:

Knowledge of the field of autism is preferred

Excellent organizational and communication skills

Attention to detail and problem-solving skills

Ability to multitask and work under minimal supervision

Knowledge of Microsoft Office, strong emphasis on Word and Excel

IN ADDITION:

Must be 21 or over and have legal working status

Valid driver’s license with no major violations in the past 5 years

Clean background check with no felonies or flags

Minimum high school diploma

Bi-lingual English & Spanish is a plus!

Flexibility to travel for occasional professional development and resident activities

Personal smartphone with texting capacity

DESTINATION ASCENDIGO: Ascendigo’s mission is to elevate the spectrum by empowering people, inspiring lives, and shattering expectations. We apply this mission to both the people we serve and the people we work with.

Ascendigo is a nonprofit organization that enhances the lives of children and adults living with autism spectrum disorder (ASD) through therapeutic recreation, employment, community integration, education, and an array of behavioral health services. We are head-quartered in Carbondale, CO.

The ASCENDIGO PROMISE to our employees is to provide meaning and purpose in the work we do. We support high performance through thoughtful onboarding and training and acting with integrity. We offer 360° compensation with a path to financial security, personal well-being and fulfillment, and housing assistance.

PERSONAL CHARACTERISTICS: should be committed and passionate about the Ascendigo mission of holistic, active, community-based, independent, and person-centered life. Belief in the dignity and potential of our clients. Ascendigo is committed to a culture of R.E.S.P.E.C.T.

R-Recognize the inherent worth of your coworkers.

E- Eliminate derogatory words and phrases.

S- Speak with people- not at them- or about them.

P-Protect the culture of your organization- report and support!

E- Empathize- consider what it is like in others’ situations.

C-Consider your impact on others before speaking and apologize when you make a mistake.

T- Treat everyone with integrity, dignity, and respect.