Office Support Coordinator/Reception

Integrity360 is a leading independent cybersecurity and PCI specialist operating across Europe, Africa, the Caribbean, and North America. The company has office locations in Ireland, the UK, Bulgaria, Italy, Sweden, Spain, Lithuania, Ukraine, Africa, the Caribbean, and Canada, supported by eight Security Operations Centres (SOCs) located in Dublin, Sofia, Madrid, Stockholm, Rome, Cape Town, Johannesburg and Paris.

With over 900 employees, including more than 600 dedicated cybersecurity professionals, Integrity360 delivers a full suite of professional, support, and managed security services. These span the complete cyber risk lifecycle, from identification and prevention to detection, response, and recovery. Integrity360 supports over 3000 mid-market and enterprise organisations across sectors including financial services, insurance, government, healthcare, retail, telecommunications, and utilities.

Job Role / Responsibilities

This is an office-based role which involves supporting the office function by carrying out administrative tasks so that the business can operate more effectively. The Office Support Coordinator/Receptionist is involved in all areas of the company's work, supporting the teams by ensuring the efficient running of the office and maintaining effective administrative systems across the organisation while working in collaboration with their counterparts in other locations

The successful candidate will be an enthusiastic individual who displays their own initiative with a high level of attention to detail and who wants to work as part of a dynamic team. Discretion and confidentiality will be of utmost importance for the successful candidate for which there is a clear career path.

Perform general administrative tasks as and when required

Maintaining a clean and organised office environment, promoting a positive and professional atmosphere and ensuring compliance with Health and Safety legislation

Anticipating and proactively addressing the needs of senior management to ensure their productivity and efficiency.

Manage correspondence, reception duties and meet and greet visitors and suppliers

Maintaining office systems, including data management and filing

Control access management for the office

Maintenance of the office supply inventory and orders for additional supplies as needed

Manage relationships with third party suppliers and escalate issues as required, e.g. cleaners

Responsible for the daily appearance and cleanliness of the office

Co-ordinate and monitor office operations to ensure company requirements are sufficiently met on a daily basis.

Ensure meeting and conference rooms are kept in pristine condition and refreshments ordered in time for meetings when required.

Provide administrative support to the Sales and Marketing teams, assisting with day-to-day

Support the coordination of marketing campaigns, events, webinars and client hospitality activities.

Maintain and update customer and prospect information within Salesforce, ensuring data accuracy and completeness.

Support the sales team with proposal documentation, meeting scheduling, travel arrangements and follow-up activities.

Coordinate the ordering and management of branded merchandise, marketing collateral and promotional materials.

Support the organisation of events and office-based marketing activities.

Flexibility in carrying out other tasks and responsibilities, which may arise or be assigned

Deal with highly sensitive documentation and reports, ensuring confidentiality is maintained at all times

Compliance with Integrity360 internal systems & procedures

What you will bring to us:

You should have experience demonstrating the following qualities:

A minimum of 1 years’ experience required in a role

Proficient in MS Office, particularly PowerPoint, Word, Excel

Good interpersonal and communication skills

Good organisational and time management skills

Good attention to detail

Self-confident with positive ‘can do’ attitude

Self-starter with a desire to succeed

The successful candidate should demonstrate a good degree of initiative, confidence and quick learning

Good attention to detail

Assisting with travel bookings, taxis etc

Build a close working relationship with other administrative colleagues

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